Administrative Operations Assistant

Office Pride of Paducah-Murray•Paducah, KY

63d

About The Position

We are seeking a proactive and mission-driven Administrative Operations Assistant to join our commercial cleaning business. This role is essential to our operations, anticipating the needs of our office team and ensuring seamless administrative and operational functions. The ideal candidate is a self-starter who takes initiative, thrives in a fast-paced environment, and is deeply aligned with our mission to honor God by creating caring, refreshed workplaces. Reporting to the Director of Operations, you will manage employee onboarding, scheduling, supplies, and client-related tasks with excellence and foresight.

Requirements

Experience: desired 2+ years in administrative, operations, or HR roles, ideally in a service-based industry like commercial cleaning.
Skills: Exceptional organizational skills and the ability to multitask with a forward-thinking mindset.
Proficiency in online tools and software
Strong written and verbal communication for client outreach and team coordination.
Attributes: Self-motivated with a proven ability to anticipate needs and act without being prompted.
Deep alignment with our mission to honor God by positively impacting people and workplaces.
Commitment to our values: striving to be the best version of oneself, delivering on commitments, walking in integrity, achieving through unity, and exceeding expectations

Responsibilities

Proactive Support: Anticipate the needs of the office team, identify opportunities for improvement, and implement solutions without needing direction.
Employee Onboarding & HR: Proactively guide new hires through the application process, onboard employees, track training compliance, and maintain organized personnel records.
Scheduling & Time Management: Anticipate scheduling needs, create and manage employee schedules, monitor and edit timesheets, and ensure accurate payroll processing.
Supply & Equipment Coordination: Monitor and order supplies for accounts and stockroom, track usage, and manage equipment/vehicle upkeep with foresight to prevent shortages or delays.
Compliance & Quality Control: Monitor inspections, proactively escalate issues to the Director of Operations, and ensure adherence to company standards.
Administrative Excellence: File and organize documents, manage internal linen services, and track employee birthdays and anniversaries to foster a caring workplace culture.