Administrative & Operations Assistant

Larch Capital Partners Llc • Miami, FL

2d

About The Position

Larch Capital Partners is a SEC-registered investment advisory firm providing multi-family office services to ultra-high-net-worth individuals, primarily from Latin America.

We operate in a fast-paced, high-touch environment where organization, discretion, and attention to detail are essential.

Requirements

• 3+ years of experience in administrative or operations roles
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Proactive mindset and problem-solving attitude
• Comfortable working in a fast-paced environment
• Strong communication skills (English required; Portuguese is a plus)
• Basic Excel skills and familiarity with tracking/reporting

Nice To Haves

• Experience supporting finance, operations, or professional services environments
• Exposure to expense tracking or vendor coordination
• Interest in building processes and improving organization

Responsibilities

• Support daily office operations and ensure smooth day-to-day workflow
• Coordinate with building management and handle office-related requests
• Manage office supplies, meeting rooms, and internal logistics
• Support internal communications and team coordination
• Track office equipment and maintain inventory records
• Support onboarding/offboarding equipment processes
• Assist with inventory reporting requirements
• Track and organize expenses (corporate cards, client-related expenses)
• Maintain receipts and support reconciliation processes
• Help improve internal expense tracking structure
• Collect and maintain vendor documentation (W-9s)
• Assist with vendor onboarding and organization
• Maintain structured records and documentation
• Act as a point of contact with third-party IT providers
• Support basic operational and technical needs
• Organize shared folders and internal files
• Maintain consistency and structure across documentation
• Assist in building and improving internal processes (SOPs)

Benefits

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees