Administrative Operations Assistant

Office Depot•Lemont, IL

20d

About The Position

Responsible for providing fully proficient administrative and secretarial support to one or more managers/professionals. Under general direction, coordinate departmental projects/processes, compiles basic correspondence and reports in support of a functional area. Tasks are based on related standard procedures and instructions are readily available. Assist GM and other members of the management team with a variety of administrative requests and reports, scheduling of conference rooms, plan business meals and small projects. Fully proficient and skilled in all clerical tasks. May handle some receptionist responsibilities i.e. screen phone calls, greet visitors and distribute incoming mail/correspondence. Review outgoing material and correspondence for internal consistency and conformance with department's procedures, assures that proper clearances have been obtain, when needed. Determine from a variety of requests, which should be handled by the supervisor, appropriate staff members or other departments Obtain information from the files or staff for routine inquiries on department programs or reports.

Requirements

High school Diploma or equivalent
Minimum 1 year experience
Knowledge of the operation of department equipment such as PC, computer software, calculators, etc.
Microsoft Word, Excel, and Outlook
Ability to communicate both verbally and in writing, using the English language (English competency)
Good communication, interpersonal and organizational skills
Ability to understand and apply addition, subtraction, multiplication and division
Good understanding and application of proper punctuation, spelling and grammar
Basic knowledge of the company structure and policies/procedures
Must demonstrate a high level of confidentiality and the ability to manage personal information
Must be able to present themselves in a professional manner

Responsibilities

Providing fully proficient administrative and secretarial support to one or more managers/professionals.
Coordinate departmental projects/processes
Compiles basic correspondence and reports in support of a functional area
Assist GM and other members of the management team with a variety of administrative requests and reports, scheduling of conference rooms, plan business meals and small projects.
Handle some receptionist responsibilities i.e. screen phone calls, greet visitors and distribute incoming mail/correspondence.
Review outgoing material and correspondence for internal consistency and conformance with department's procedures
Determine from a variety of requests, which should be handled by the supervisor, appropriate staff members or other departments
Obtain information from the files or staff for routine inquiries on department programs or reports.