ADMINISTRATIVE OFFICER -COMPLAINCE | CONTRACTS | & LOGISTICS OPERATIONS - 40008278

Durham County•Durham, NC

20d

About The Position

Performs difficult professional and responsible administrative work as an assistant to a department head. Incumbent may be assigned specific program responsibilities or handle a variety of assignments; does related work as required. Work is performed under regular supervision. Supervision may be exercised over office or technical staff.

Requirements

Thorough knowledge of the principles and practices of public and business administration
Thorough knowledge of emergency medical service operations equipment, supplies and procedures
Extensive knowledge of Durham County purchasing and finance policies, practices, and procedures.
Knowledge of the operation and patient care policy and practices of the Durham County Emergency Medical Services
Knowledge of current educational methods and materials related to employee training
Knowledge of OEMS rules and regulations
Knowledge of and ability to use computers and related software
Ability to plan, assign and supervise the work of subordinate employees
Ability to express ideas clearly, orally and in writing
Ability to establish and maintain effective working relationships with staff, officials and the general public
Ability to negotiate effectively with vendors and suppliers
Ability to establish and maintain effective working relationships with staff, officials, and the general public
Ability to express ideas clearly and concisely in oral and written form
Ability to demonstrate appropriate problem-solving techniques
Ability to design and implement evaluation methods
Ability to exhibit good interpersonal skills and maintain effective working relationships with a wide range of health care professionals, employees and the public
Ability to teach other special programs as required
Ability to deal tactfully, courteously, and firmly with patients or their representatives, the general public, employees, and other agencies.
Any combination of education and experience equivalent to graduation from an accredited college or university with bachelor’s degree in business or public administration or a related field and two years of personnel, budgeting, research or administrative management experience which includes six months of supervisory/lead worker experience.

Nice To Haves

Bachelor’s Degree in Supply Chain Management, Public Administration, or a related discipline.
Four (4) years of logistics, contracting, or related experience, or an equivalent combination of education, training, and experience, with at least six months of supervisory experience.

Responsibilities

Monitors and maintains inventory of all supplies, materials and equipment and reorders as necessary to ensure adequate stock of items on vehicles and adequate inventory is available at all time
Coordinates and manages the purchasing, acquisition and distribution of supplies, fuel and equipment, including proper handling and record keep for controlled/scheduled drugs
Recommends and manages the purchase of new items or restocking of items as needed using established purchasing procedures; develops and submits bid specifications and reviews bids
Collaborates with departments accounts payable staff to ensure all purchasing activities comply with County policy including serving as back-up and support for P-card management.
Assists in the preparation of the annual operating budget; monitors monthly/annual expenditures for adherence to approved allocations
Tracks and manages fixed assets for the EMS department
Guides and supports management and employee actions by researching, developing, writing, and updating policies, procedures, methods, and guidelines; communicating and enforcing organization values as related to logistics and contract management.
Provides a positive example for staff under charge regarding work ethic, attitude, professional ethics, and knowledge of the codes, interpersonal interactions, and mutual respect.
Performs other duties as assigned.
Negotiate vendor contracts including annual renewals and Technology contracts
Assist with annual operating and capital budgets, track expenditures, and ensure financial accuracy.
Reviews and routes contracts requiring Risk Management, Legal, and Finance approval
Maintains all contract documentation, ensures compliance with governing rules, resolves disputes, and tracks deliverables.
Provides cost analysis for annual budget preparation
Monitors fiscal-year spending patterns, prepare amendments, and projects funding needs
Perform annual and quarterly compliance monitoring initiatives for contracts.
Conduct regular audits of program components to ensure that the department staff are adhering to the contracts programs
Monitor the department’s compliance with contracts
Maintain current knowledge of relevant state, federal and local laws and industry best practices.
Coordinate and process annual contract renewals, ensuring timely review of terms, pricing updates, and compliance checks before extension or re-bid decisions.