Administrative Officer, Rights and Economic Renewal in the U.S.

Open Society Foundations • Washington, DC

11d

About The Position

The U.S. Rights and Economic Renewal program is looking to hire an Administration Officer to join the 5-year initiative that aims to safeguard core freedoms that are under attack, expand rights, and improve Americans’ economic wellbeing. The Administration Officer takes on advanced executive support responsibilities that help manage administrative tasks so the Director can focus on programmatic priorities and strategic, high value activities. The AO also supports the broader team—ensuring the Director, Associate Director, and Program Manager can fulfill the organization’s mission and goals through effective coordination, communication, and operational support.

Requirements

• Significant experience in administrative work.
• Possess a track record of being a trusted partner to senior leadership, always exercising professionalism and confidentiality.
• Excellent written and verbal communication skills, with the ability to represent the Director professionally.
• Ability to design, maintain, and improve administrative systems (files, trackers, workflows, budget tools).
• Experience managing department-wide budgets.
• Expertise using Microsoft suite of applications with proficiency in Excel.
• Familiarity with software to make presentations and slide decks.
• Competent to think several steps ahead to ensure the Director has administrative support necessary to be successful.
• Experience managing complex scheduling and travel arrangements.
• Ability to adapt quickly to new tools, information and needs and can go with the flow.
• Ability to be outcome-driven.
• Responsive to rapidly changing environments.
• Demonstrate commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity.

Responsibilities

• Serve as a critical communications liaison between the peer Director’s offices.
• Manage internal team budget to ensure knowledge and clarity across different programmatic areas of work.
• Administer contracts to support the team’s needs.
• Create systems to ensure operations run seamlessly.
• Support the Director with administrative functions, including coordinating schedules, planning complex stakeholder meetings and events, credit card reporting, researching, and arranging travel logistics.
• Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, meeting agendas and logistics notes, presentations, and reports as needed.
• Take notes in meetings.
• Support project management as required.
• Other duties as required.

Benefits

• Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.
• Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
• Generous time off and flexible work arrangements.
• Employer-paid health insurance and dental plans for individuals and families (no employee contribution required).
• Exceptional retirement savings plan (non-contributory for employees) and life insurance.
• Progressive paid parental leave, reproductive and family planning support, and much more.
• A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed