Administrative Officer III

State of North Carolina

About The Position

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation. Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date. “Internal Posting-Only temporary or permanent NC State Government Employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by GS 126May Apply” This Administrative Officer III position will be the main point of contact for HR and staff related activity for the NCDOT Office of Economic Opportunity and Compliance. The EOC Administrative Officer III will review EOC staff and management needs, establish goals for delivery of staff development, staff performance, staff morale, staff activities and other EOC needs. The position will design, develop and plan all services delivered within its purview including implementation and evaluation of the programs established. The position will analyze needs and establish goals for the EOC and consult with management on the plan to attain the measurable goals. This position will consult on or handle all EOC staff, hiring, staff development and performance related functions such as processing posting and hiring of positions, preparing personnel transactions within the HR system, completing necessary HR forms (HR action forms etc.), coordinating new employee onboarding and orientation and training. This position will analyze and resolve staff and management requests and needs by reviewing the requests, analyzing overall needs of the office and determining the best course of action. This position will advise EOC management on writing job descriptions, writing job postings as well as other pertinent staff related materials. The person in this role will ensure that data and records are maintained according to policy and will prepare the training needed for management and staff of the EOC. The position reports to the EOC Assistant Director. This position will maintain confidential employee records.

Requirements

Bachelor’s degree from an appropriately accredited institution and four years of experience in personnel, budgeting, research or administrative management; or an equivalent combination of education and experience.

Nice To Haves

Experience in working independently in carrying out oral and written instructions.
Strong working knowledge of state human resources programs
Working knowledge of a state Human Resources Information system such as Fiori/BEACON
Experience composing and dissemination written communications using MS Word and email
Documented experience in developing and conducting training for staff on a variety of topics

Responsibilities

Review EOC staff and management needs
Establish goals for delivery of staff development, staff performance, staff morale, staff activities and other EOC needs
Design, develop and plan all services delivered within its purview including implementation and evaluation of the programs established
Analyze needs and establish goals for the EOC and consult with management on the plan to attain the measurable goals
Consult on or handle all EOC staff, hiring, staff development and performance related functions such as processing posting and hiring of positions, preparing personnel transactions within the HR system, completing necessary HR forms (HR action forms etc.), coordinating new employee onboarding and orientation and training
Analyze and resolve staff and management requests and needs by reviewing the requests, analyzing overall needs of the office and determining the best course of action
Advise EOC management on writing job descriptions, writing job postings as well as other pertinent staff related materials
Ensure that data and records are maintained according to policy
Prepare the training needed for management and staff of the EOC
Maintain confidential employee records