Administrative Officer II

State of Maryland•Baltimore City, MD

About The Position

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today! The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release. As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. GRADE 14 LOCATION OF POSITION Central Region: 6776 Reisterstown Road Baltimore, MD 21215 Main Purpose of Job Manage the Office of Property Management (OPFM) pool cars so employees have access to State vehicles when possible and to eliminate the possibility of underutilized vehicles within the fleet. Assist the DPSCS fleet managers with other fleet duties. Assist with the DPSCS annual inventory process to ensure compliance with inventory standard policies. Draft correspondence for the Director or Assistant Director, conduct research, recommend and create drafts for policy changes. Generate reports for state owned vehicle and property inventory. Represent the department in meetings when the Director or Assistant Director are not available.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Two years of administrative staff or professional work.
Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.
Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Nice To Haves

Three years of experience working with vehicle inventory
Three years of experience in data management and reporting, utilizing Microsoft Office Suite (Word, Excel, PowerPoint) and preparing comprehensive reports.

Responsibilities

-Vehicle replacement and disposal to include the preparation and submittal of DA-8 for the replacement of vehicles throughout the department.
Review the vehicles to be replaced and determine how the funds will be allocated throughout the Department's agencies and institutions to ensure the needs of the department as a whole are met.
Manage and approve purchase orders for the replacement of vehicles and addition of vehicles.
-Coordinate with vendors and between the agencies on the use and access to the State's fueling system (Mansfield) and maintenance system (PHH). Comply with the Department of Budget and Management's Directive "State of Maryland State Vehicle Fleet Policies and Procedures" and the policies and procedures established by Secretary's Directives.
-Management of Departmental responsibilities with regard to State vehicles, to include: Establish practices within the Department that ensure compliance with the requirements issues by DBM and the department.
Coordinate, on an annual basis as part of the budget process, with the Department's Financial Services Division and operating agencies the procurement of new vehicles and disposal of old vehicles.
Evaluate using agencies need for new vehicles to ensure that funding is properly allocated to meet to meet the needs of the agency and the Department.
-Monitor and approve the requisitions for the purchase of new vehicles
-Maintain the WebfleetMaster data for the Office of the Secretary to include the addition and removal of new and old vehicles in the agencies for the Department.

Benefits

health insurance, dental, and vision plans offered at a low cost.
Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
Annual Leave - ten (10) days of accumulated annual leave per year
Sick Leave - fifteen (15) days of accumulated sick leave per year
Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
Holidays - State employees also celebrate at least twelve (12) holidays per year
Pension - State employees earn credit towards a retirement pension

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