Administrative Office Receptionist

Associa•Tucson, AZ

9d•$17 - $18•Onsite

About The Position

The Receptionist position requires an individual who is well-spoken, customer service-oriented, and can multitask at a quick pace. Supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
Professional communication skills (phone, interpersonal, written, verbal, etc.).
Professional customer service skills.
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
Interpretation and completion of verbal and/or written instructions at a proficient level.
Knowledge of general office equipment (copier, fax, phone systems, etc.).
Confidentiality and discretion in the performance of all duties and responsibilities.
High School Diploma or GED Required
0 – 3 years of directly related or closely related experience

Responsibilities

Professionally greet and direct all visitors.
Organizes and prepares correspondence relating to association business.
Assist with special administrative projects.
Reviews invoices for completeness/accuracy of charges and prepares payable vouchers for the manager’s approval if not completed by the Telephone Operator.
Processes and distributes incoming and outgoing mail for the office and the Associations.
Assist with mail handling per client and company policies.
Ensure that the lobby area is kept neat and clean at all times.
Updates homeowner and association information in C3 and shared files.
Keeps workspaces organized and maintained. Alerts the Office Manager of low supplies and assists in supply stocking and distribution.
Processes print jobs, scans, and faxes as general office support when needed.
Files association documents for Community Managers. Arranges for the delivery and pickup of documents from storage when necessary.
The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change, or rescind the work of different assignment positions.
Other duties as assigned.