Administrative Manager

Universities of Wisconsin•Madison, WI

8d•$80,000•Hybrid

About The Position

The Department of Otolaryngology-Head and Neck Surgery (DOHNS) welcomes applications for the position of Administrative Manager. As a vital member of the departmental administrative leadership team, the Administrative Manager will serve as a partner and resource to the Vice Chairs of Academic Affairs, Clinical Affairs, and Quality and Patient Safety to advance the portfolio of work spanning each of these domains. These domains include faculty affairs and development, social impact and belonging, clinical operations and program development, and quality and process improvement. The individual in this role will also serve as direct supervisor to the department’s administrative assistant team. This is an excellent opportunity for an organized, creative, and resourceful professional to positively contribute to the advancement of multiple missions within an academic surgical environment. Examples of specific responsibilities include: Tracking key performance indicators (KPIs) across Academic Affairs, Clinical Affairs, and Quality/Patient Safety domains Preparing meeting materials Tracking action items and decision documentation Coordinating data queries Interfacing with internal and external stakeholders

Requirements

Project management experience
People management experience
Administrative support experience

Nice To Haves

Experience supporting and/or managing initiatives within any of the domains of Academic Affairs, Clinical Affairs, or Quality and Patient Safety
Experience managing multiple projects with varying deliverables and timelines
Experience developing and implementing successful process improvement strategies
At least one year of experience in one or more of the following: Project management People management Administrative support
Highly qualified candidates will have at least one year of experience in all three of the above areas.
Previous UW-Madison experience
Previous experience with Workday
Bachelor's degree

Responsibilities

Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
May assist in the development and monitoring of the unit or program budget and approve unit expenditures
Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications