Administrative Manager
About The Position
ADMINISTRATIVE MANAGER (Levels I–II) Provide disciplined, reliable, and increasingly senior administrative support to the PMS 339 Program Office in execution of Surface Navy Training Systems programs. This role supports program leadership, documentation control, communication, and coordination efforts that directly enable Fleet readiness and training modernization. Responsibilities scale from foundational administrative support to senior-level oversight and executive coordination. This combined role ensures continuity, structure, and professionalism across PMS 339 administrative operations while supporting both day-to-day execution and senior leadership engagement.
Requirements
- Associate’s degree OR High School and 1+ year relevant experience
- 3+ years professional experience
- Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook)
- Ability to obtain a Secret clearance.
- U.S. Citizen
- Bachelor’s degree OR High School and 10+ years relevant experience
- 7+ years professional experience
Nice To Haves
- Associate’s degree AND 3+ years professional experience
- 4+ years experience
- Experience supporting DoD or Navy program offices
- Secret clearance desired.
- Bachelor’s degree AND 7+ years experience
- 10+ years experience
- Knowledge of Defense Travel System (DTS)
- Experience supporting senior Navy leadership
- Secret clearance desired.
Responsibilities
- Provide daily administrative support to the PMS 339 Program Office, including documentation, coordination, and information management
- Prepare presentations, briefing materials, agendas, and executive-level documentation
- Coordinate meetings, briefing schedules, and basic logistics for program leadership, including the Program Manager and Deputy Program Manager
- Track meeting notes, action items, and high-visibility tasks to ensure follow-through and program traceability
- Input, maintain, and ensure integrity of program databases, tracking tools, and internal reporting files
- Maintain organized electronic filing systems and oversee documentation routing, version control, and records management
- Support lifecycle administrative tracking for Surface Training Systems programs
- Assist with training program documentation control and deliverable record maintenance
- Support coordination and execution of program reviews, milestone events, and training activities
- Track administrative deliverables tied to contract performance and program execution
- Ensure documentation accuracy to support audit readiness, compliance, and program accountability
- Ensure contractor personnel maintain appropriate access to DoD/DoN systems, data repositories, and required program platforms
- Provide structured administrative support during modernization initiatives and training facility coordination
- Improve administrative processes, workflow efficiency, and communication practices across the program office
Benefits
- health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
