Administrative Manager – Office for Professional Engagement and Development (Medical Academia)

Mount Sinai Health System•New York, NY

About The Position

The Administrative Manager is responsible for oversight of the administrative, operational and financial activities of the Office for Professional Engagement and Development (OPED). This individual ensures the successful coordination and delivery of the day-to-day operations, including budgetary oversight, staffing, and/or administration of policies and procedures. They will work directly with and under the supervision of the Interim Dean/Director, Office for Professional Engagement and Development.

Requirements

Bachelor’s degree in business, healthcare or policy related field.
5+ years of related business experience with competency in applying general personnel practices, accounting and budgeting principles and coordination of one or more major administrative functions.

Nice To Haves

Master’s degree preferred

Responsibilities

Establishes major schedules, task assignments and allocation of personnel (understanding bandwidth and skill sets of team members), space and equipment to ensure conformance with the OPED goals and objectives.
Helps to create and monitor current organizational structure of the offices (including the office core groups and related projects).
Administers departmental contracts and grants in accordance with Mount Sinai Health System policies and sponsor requirements regarding the maintenance of records, reports, controls and conditions governing expenditure of funds.
Recommends changes in operational policies and procedures to ensure compliance with the organization’s guidelines.
Ensures activities are in compliance with federal, state and local regulations and/or guidelines.
Assists in the determination of fiscal requirements and prepare budgetary recommendations for the OPED; monitors, verifies and reconciles expenditure of budgeted funds.
Ensures the adherence to budget parameters.
Maintains liaison with all levels of administration, internal offices, departments, centers, institutes, etc and/or outside organizations to coordinate operational activities, to accomplish directives and resolve problems of the OPED.
Prepares operational and financial reports and analyses, setting forth progress, adverse trends and appropriate recommendations or conclusions of the OPED.
Serves as the OPED’s liaison with administrative and professional staff regarding policies and procedures, personnel administration, grant administration and budgetary preparation and control.
Interprets and administers personnel policies such as hiring, performance appraisals, training, staff disciplinary activity and salary recommendations.
Ensures compliance with federal, state and local regulations regarding equal pay and equal employment.
Assists in the planning of short and long-range goals for the OPED (oversees workflow and timeline creation for projects).
Helps to create future focused strategies for the offices and prioritize current projects.
Prepares and evaluates proposals to implement new programs and expand existing ones.
Assists in the implementation of quality assurance programs and monitoring activities to meet standards and regulations of accrediting agencies.
Helps to assess current programs and suggests ideas for improvement of programs.
Performs other related duties for the OPED.
Weekly meetings with office leadership
Assist with agenda setting for team meetings.
Helps to ensure team collaborations are working well
Understands and attempts to ensure needed resources for projects and team members are available.