Administrative Manager - Wisconsin Entrepreneurship Hub

University of Wisconsin Madison • Madison, WI

1d • $72,000 • Onsite

About The Position

The Wisconsin Entrepreneurship Hub is a new, campus‑wide initiative charged with activating a campus‑wide, founder‑forward strategy to expand the quantity, quality, breadth, density, and geographic reach of entrepreneurship. Effective administration is the foundation of that mission. Join us to build and manage the core administrative operations of the new Hub. In this Administrative Manager capacity, you’ll provide day‑to-day leadership for unit programs and projects, develop and implement administrative policies and procedures, and coordinate resources, schedules, and communications that advance the Hub’s mission. You are highly organized, proactive, and comfortable with ambiguity while the Hub scales. You’ll support the Executive Director, serve as the central operational point of contact, and keep timelines, budgets, and deliverables on track. You will support strategic initiatives (events, collaborations, operational pilots), aligning logistics and communications with unit priorities. You are able to manage competing priorities with calm, steady judgment; surface risks early and propose practical mitigations to keep work moving. If you’re energized by on‑site work in Madison, engaging daily with founders, faculty, staff, and community partners, this is a chance to help shape a visible, mission‑critical unit at UW-Madison. As the Hub grows and develops, so will you, with opportunities to broaden your scope and impact. This position is mostly on-site, and full-time,100% FTE.

Requirements

• 2+ years of experience working in a collaborative team in an administrative role.
• Experience or interest in supporting entrepreneurs.
• Proven ability to plan, organize, and execute programs and events, including budgets and logistics.
• Excellent verbal and written communication skills to effectively interact with students, faculty, staff, and external partners.
• A collaborative, service‑oriented approach that uplifts partners, builds trust, and reflects a good working knowledge of UW–Madison’s workings, governance rhythms, and campus culture.
• Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.
• Able to work in an evolving, fast-changing environment.
• Strong interpersonal skills and ability to remain calm and composed in high-stress or sensitive situations.
• Demonstrated experience using tact and diplomacy in sensitive situations.
• Able to maintain confidentiality.

Nice To Haves

• Experience monitoring and controlling budgets.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software/cloud-based systems quickly.
• Familiarity with tools such as Google Workspace, project management platforms, and CRMs
• Desire to build future processes and entrepreneur-support systems.
• Experience in event management and operations.

Responsibilities

• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• Plans and supports events in collaboration with campus partners
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• Interacts with a wide range of internal and external stakeholders, including UW-Madison units, donors, community leaders and partners

Benefits

• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level