Administrative Manager, Coastal Response Research Center

University of New Hampshire

27d•$47,920 - $85,410

About The Position

Manage the business and administration of the Coastal Response Research Center (CRRC) and the Center for Spills and Environmental Hazards (CSE). The annual income for these Centers for the last 5 years has averaged $1.5M with 90% of this funding to CRRC. This position is responsible for actions in the following areas: leadership and management; outreach and communication; strategic relationships and partnerships and fund development and contract management.

Requirements

Bachelor’s degree and two years of related experience or associate’s degree and four years of related experience.
Supervisory ability and knowledge of administrative management methods and principles.
Specialized skills in training, research, and/or other areas as required by department.
Ability to work effectively with staff, faculty and the public.
Strong interpersonal and written communication skills.
Strong organizational skills, including managing competing priorities.
Comprehensive knowledge of office practices and computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with Zoom and/or Teams for virtual meetings, webinars, or online training events, including use of virtual breakout rooms and recording.
Excellent time management, written, and oral communication skills.
Ability to establish and maintain effective working relationships with colleagues and the public.
Able to work independently with minimal supervision and also as part of a team.
Will require travel to workshops, conferences, and field sites.
This position is supported by external sponsor funding. As such, continued employment in this role is contingent upon the availability of those external funds. If, for any reason, the sponsor funding is reduced or discontinued, employment may be subject to modification or termination in accordance with applicable policies and procedures.
This is a federally-funded (NOAA) center and may require additional security protocols, background checks, acquisition of a NOAA email address and other unique federal protocols.

Nice To Haves

Workday knowledge is helpful.
Previous experience with Drupal (website) may be helpful.

Responsibilities

Direct and administer the development and implementation of all Centers’ activities, such as workshops, conferences and other events.
Secure and report on funding.
Write all semi-annual reports on CRRC activities required by funding agencies.
Inform external audiences about Centers’ activities.
Coordinate with stakeholders.
Spearhead strategic planning and program evaluations.
Oversee office systems to ensure compliance, accessibility and efficiency.
Provide oversight and management for the day-to-day operation of the Centers’ office.
Integrate the mission and work of the Centers with the university programs.
Hire and supervise contract project managers, other staff and undergraduate students who support the Centers’ research and other activities.
Hire and coordinate graduate student work that supports the Centers’ research.
Handle all Human Resources functions – payroll reporting, position descriptions, and increases for the Centers’ staff and students.
Review and recommend changes in operational processes and procedures in order to achieve the strategic goals of each Center.
Work with Directors and Advisory Boards on issues of the Centers’ policies, activities and procedures.
Managing and note-taking of numerous and varied stakeholder (virtual and in-person) meetings.
Manage additional special projects as assigned by the Centers’ Directors.
Design, implement and manage online presence of each Center, including website and other social media.
Establish and manage relationships with internal and external media and press.
Design and produce print materials, including marketing, informational and conference materials.
Prepare and publish research reports and activity reports for a variety of audiences, both nationally and internationally.
Source information from Centers’ research, set priorities for messages, and develop and deliver content.
Communicate effectively using a variety of methods, including email, webinars, conference calls, and conferences with university staff, external national and international stakeholders and partners.
Manage, update, design the CRRC web presence via UNH platform Drupal.
Cultivate and manage relationships with a diverse group of key stakeholders in both public and private sectors, including state and federal agencies, state and national legislative offices, nonprofits/NGOs, and university personnel.
Coordinate all visits by external stakeholders to project site locations and UNH.
Serve as liaison between federal agencies, the university and the Centers.
Travel to various regions to conduct (average 6 annually) workshops, cultivate relationships, and upgrade relevant knowledge.
Represent the centers with key groups such as the Spills Advisory Group (SAG).
Manage all aspects of approximately 20 grants/contracts (both federal and private agencies), estimated at $1M annually.
Ensure compliance with all funding agency regulations, and with USCH policies and procedures.
Analyze project financial reports to ensure spending is aligned with budget.
Monitor each grant/contract for compliance with sponsor’s terms and conditions.
Prepare agreements and report of results for contracting agencies.
On behalf of the Directors, collaborate with UNH Sponsored Programs Administration and STAR Research Administration.
Prepare grant solicitations for CRRC annual funding and major 5-year CRRC grant in response to NOAA’s BAA for review by CRRC Directors/PIs.
Submit progress reports via GrantsOnline.
Develop pre-award budgets for proposals.
Forecast and manage annual UNH operational budgets for salaries, fringe, supplies, graduate assistant tuition and undergraduate hourly pay, insurance, travel, and other expenses including laboratory equipment purchases.
Coordinate with USNH Contracts and Sourcing Procurement for bidding of necessary job support.
Develop annual PI account budget for personnel, equipment and facilities expenses, and monitor all expenditures.