Administrative Manager

WESCO•Fremont, CA

45d

About The Position

As an Administrative Manager, you will manage various operations at a facility. You will work within general methods and procedures and exercises considerable independent judgment to select proper courses of action. In this role, you will require the knowledge of the policies, procedures and regulations of administrative and departmental programs, and supervisory techniques, personnel policies and procedures.

Requirements

High School Degree or Equivalent
Associates' Degree (U.S.)/College Diploma (Canada)
2+ years of experience with problem solving moderate to complex issues
2+ years of experience with effective communication with all levels in an organization
2+ years knowledge of office travel management processes
Computer skills: Microsoft Office Suite, Excel and Outlook
2+ years proven knowledge of vendor selection, competitive bidding, contract negotiations and evaluation procedures preferred
Knowledge of finance, accounting, budgeting, and cost control principles preferred
Leadership and team management skills preferred
less than 25% travel

Nice To Haves

2+ years proven knowledge of vendor selection, competitive bidding, contract negotiations and evaluation procedures preferred
Knowledge of finance, accounting, budgeting, and cost control principles preferred
Leadership and team management skills preferred

Responsibilities

Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Recruit and train personnel and allocate responsibilities and office space
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Manage and oversee accounts payable and accounts receivable issues and resolution
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Analytics Support - Provide assistance with data analysis and reporting tasks.
Technology Proficiency - Comfortable using various operational and digital tools.
ERP Experience - Hands-on experience with enterprise resource planning systems.
Tool Implementation - Support testing and rollout of new operational tools and dashboards.
Training & Development - Conduct training sessions for team members on systems and processes.
Compliance & Audit Assistance - Help maintain compliance and support audit activities.
Process Documentation - Collaborate on creating and updating standard operating procedures.
System Troubleshooting - Assist in resolving technical issues and performing root cause analysis.
Process Improvement - Identify and implement best practices to enhance operational efficiency.