Administrative Manager

Reaching Milestones • Jacksonville, FL

8d • $50,000 - $55,000 • Onsite

About The Position

Job Summary: Manages the day-to-day operations of the clinic. Reports to the VP of Operations. Essential Duties: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Manages the clinic’s monthly budget Greets team members, clients, and guests Handles confidential information Responds to emails and prepares routine correspondence Addresses concerns from team members and parents of patients Answers phones, takes messages, and transfers calls to the appropriate team member Creates schedules Performs timesheet corrections Orders supplies as needed Collects co-pays Conducts performance meetings with team members Plans team builders Oversees programming Makes marketing visits Supervisory Responsibility: This position supervises a team of 10-12 clinicians. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands: This is largely a sedentary role; however, filing is required. This would require the ability to lift files, open filing cabinets, bend, or stand as needed. Travel Light travel is expected for this position. Position Type and Expected Hours of Work: This is a full-time position, Monday – Friday from 8 a.m. to 5 p.m. Pay range: $50,000-$55,000 Benefits: In addition to your compensation the company offers a significant benefits package. The benefits package includes Paid Time Off, Company Paid Holidays, Professional Liability Insurance, Tuition Reimbursement, BACB Supervision, 401K Retirement plan w/ 4% matching after one year of employment, PPO Health Insurance, Dental, Vision, Short-term Disability, and Basic Life Insurance, subject to plan terms. Education/Experience: Bachelor’s degree or higher in business administration, management, healthcare administration, or a related field. Prior administrative experience in a healthcare setting and understanding of ABA terminology (preferred). Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

• Bachelor’s degree or higher in business administration, management, healthcare administration, or a related field.
• Proficient in Microsoft Office (Excel, Word, and PowerPoint)
• Attention to detail
• Self-starter
• Ability to multi-task
• Ability to maintain confidentiality per HIPAA standards
• Familiarity with office equipment, such as fax machines, copy machines, and phone systems
• Excellent organizational, communication, and interpersonal skills
• Ability to maintain cooperative and professional working relationships

Nice To Haves

• Prior administrative experience in a healthcare setting and understanding of ABA terminology (preferred).

Responsibilities

• Manages the clinic’s monthly budget
• Greets team members, clients, and guests
• Handles confidential information
• Responds to emails and prepares routine correspondence
• Addresses concerns from team members and parents of patients
• Answers phones, takes messages, and transfers calls to the appropriate team member
• Creates schedules
• Performs timesheet corrections
• Orders supplies as needed
• Collects co-pays
• Conducts performance meetings with team members
• Plans team builders
• Oversees programming
• Makes marketing visits

Benefits

• Paid Time Off
• Company Paid Holidays
• Professional Liability Insurance
• Tuition Reimbursement
• BACB Supervision
• 401K Retirement plan w/ 4% matching after one year of employment
• PPO Health Insurance
• Dental
• Vision
• Short-term Disability
• Basic Life Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 51-100 employees