Administrative Manager, Recruiting and Volunteer Services

Arc•St. Louis, MO

19h•$25•Onsite

About The Position

Be Part of our Circle. We empower people to live their best life. That is our mission—not only to those we serve, but to those we employ. This mutually shared sense of purpose drives our decisions and actions. Come as you are and achieve better lives as part of the St. Louis Arc family of individuals in this vital role. The Administrative Manager, Recruiting and Volunteer Services is a full-time (40 hours/week) role earning $25.00/hour What you will do: Adhere to the St. Louis Arc’s Core Values of Respect, Collaboration and Empowerment Review Direct Support Professional applications to identify candidates that meet minimum qualifications Complete initial prescreening to assess basic qualifications, interest, and availability Coordinate and schedule interviews with hiring managers Attend interviews with hiring managers to provide coordination support and ensure a consistent candidate experience Keep accurate and up to date information on vacancies, applicant status, prescreens, interviews, and offers Serve as the primary point of contact for Direct Support Professional candidates, ensuring timely and professional communication regarding status, next steps, and scheduling to support a positive candidate experience Work with hiring managers to ensure timely communication with incoming new employees to ensure they are welcomed and are fully informed of the orientation and training process, including schedules and locations Coordinate and lead Residential Services Orientation for new employees Complete follow-up check-ins with Direct Support Professionals after they have been in their roles for two weeks and again at two months as part of the Retention on a Mission program Provide administrative support to the Volunteer Services Manager, including managing correspondence, maintaining records, and updating databases Attend and provide hands-on support for volunteer fairs and St. Louis Arc events, assisting the Volunteer Services Manager with coordination, oversight, and volunteer engagement to create a smooth, welcoming experience Demonstrate and support all St. Louis Arc Diversity and Inclusion practices/initiatives What you can expect from us: We'll celebrate and empower your unique gifts and contributions. We’ll help you help others. You’ll be embraced and uplifted in our inclusive circle of support. You'll have a voice and the autonomy to put into action your ideas for doing your job better—and serve others better.â¯ Hands-on leadership that empowers team member innovation. Opportunities to learn and grow, plus benefits to support your personal and professional well-being—such as health insurance, retirement, and time off. Work environment consists of a typical office setting using typical office equipment with standard business hours Monday through Friday. What we expect of you: The flexible, respectful individual we see is an innovative and quick thinker with these qualifications: Join others with your impeccable interpersonal skills, good intentions, and compassion to help people. High School Diploma or equivalent required Associate’s Degree or higher in related field strongly preferred One to three years of experience in an administrative support role One or more years of experience in human resources/recruiting Experience supporting volunteers or coordinating events is a plus We look forward to welcoming someone with the following knowledge and skills: Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams) Ability to learn new systems and software including applicant tracking systems Strong organizational, time management, and problem-solving skills Strong ability to communicate in a professional and positive manner Ability to maintain confidentiality and exercise good judgement Ability to work autonomously as well as in a team Excellent verbal and written communication skills Strong attention to detail Join our circle. Apply today. About St. Louis Arc: Since 1950, people with disabilities and their families have been placing their trust with the St. Louis Arc. Today, our 400+ team members serve more than 4,500 children, teens, and adults with autism spectrum disorders, Down syndrome, intellectual and other developmental disabilities.

Requirements

High School Diploma or equivalent required
One to three years of experience in an administrative support role
One or more years of experience in human resources/recruiting
Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams)
Ability to learn new systems and software including applicant tracking systems
Strong organizational, time management, and problem-solving skills
Strong ability to communicate in a professional and positive manner
Ability to maintain confidentiality and exercise good judgement
Ability to work autonomously as well as in a team
Excellent verbal and written communication skills
Strong attention to detail

Nice To Haves

Associate’s Degree or higher in related field strongly preferred
Experience supporting volunteers or coordinating events is a plus

Responsibilities

Adhere to the St. Louis Arc’s Core Values of Respect, Collaboration and Empowerment
Review Direct Support Professional applications to identify candidates that meet minimum qualifications
Complete initial prescreening to assess basic qualifications, interest, and availability
Coordinate and schedule interviews with hiring managers
Attend interviews with hiring managers to provide coordination support and ensure a consistent candidate experience
Keep accurate and up to date information on vacancies, applicant status, prescreens, interviews, and offers
Serve as the primary point of contact for Direct Support Professional candidates, ensuring timely and professional communication regarding status, next steps, and scheduling to support a positive candidate experience
Work with hiring managers to ensure timely communication with incoming new employees to ensure they are welcomed and are fully informed of the orientation and training process, including schedules and locations
Coordinate and lead Residential Services Orientation for new employees
Complete follow-up check-ins with Direct Support Professionals after they have been in their roles for two weeks and again at two months as part of the Retention on a Mission program
Provide administrative support to the Volunteer Services Manager, including managing correspondence, maintaining records, and updating databases
Attend and provide hands-on support for volunteer fairs and St. Louis Arc events, assisting the Volunteer Services Manager with coordination, oversight, and volunteer engagement to create a smooth, welcoming experience
Demonstrate and support all St. Louis Arc Diversity and Inclusion practices/initiatives