Administrative Manager IV

T3W Business Solutions Inc•Port Hueneme, CA

72d

About The Position

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our client’s daily facility operations, planning, and compliance programs. We are looking for an Administrative IV, Manager in Port Hueneme, California. Contingent Upon Contract Award Summary Provide financial and program management support services to Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD). Responsibilities Provides oversight of technical projects, encompassing resource allocation, scheduling, execution, performance tracking, reporting, and project closeout. Programs are typically large, multi-year efforts divided into several sub-programs/tasks. Ensures efficient management of tasks and activities, alignment with goals, and necessary support and service to stakeholders. Program Management Support Defining and implementing the management strategy to the task or project Provide continuing support during all phases until project completion Provide program management services and support including: Development of project plan and schedule Facilitating execution Tracking and achieving milestones Project reporting and closeout Support overall program: assisting development of long and short-term plans, defining deliverables, providing recommendations, etc. Manage technical milestones, schedules, budgets, and costs Provide DTM, topographical mapping, geodatabase support Facilitate In-Service Engineering teams executing hardware engineering, software development, and installation execution tasks Coordinate and schedule meetings Manage and guide scrum teams Perform reporting and data visualization tasking including designing, developing, and maintaining Power BI reports Manage project folders Program and Customer Support Collect, analyze, and interpret data Produce clear and impactful presentation materials, documents, and visual representations to communicate insights and findings Develop interactive dashboards Support the development and management of documents: desk guides, Standard Operating Procedures (SOPs), instructions, memos, reports, program and financial plans, training materials Assist in continuous process improvement, business transformation, strategic planning activities, and quality management program efforts Track and manage various tasks Gather information and data for improvement of future program practices Assess and recommend methods for improving effectiveness and efficiency of work operations and programs Manage training requests Track and manage requests via the PRT and purchase requisitions within the N-ERP system Inspect materials received for quality and accuracy using the PDREP database Serve as content manager for department’s website and portal Organize and facilitate meetings, update schedules, and calendars; coordinate and monitor teleconferences Manage operation of conference facilities

Requirements

Bachelor’s degree in any technical or managerial discipline
5 years of professional experience in program/project management
Ability to communicate effectively with government representatives/clients
Working knowledge of Microsoft Office suite
Experience using various project management strategies and tools, technologies, and techniques to manage tasks/project through all phases until completion (see examples below): Spiral Development Waterfall Critical Path Agile/Scrum
Experience using the following: Digital Terrain Models (DTM) Light Detection and Ranging ( LiDAR) AutoCAD, ArcGIS and other geospatial mapping tools Agile Scrum methodologies Applying Scaled Agile Framework (SAF) In-Service Engineering Agent (ISEA) Power BI Procurement Request Tool (PRT) N-ERP System Product Data Reporting and Evaluating Program (PDREP)
Must possess an active Secret Clearance – Required

Responsibilities

Provides oversight of technical projects, encompassing resource allocation, scheduling, execution, performance tracking, reporting, and project closeout.
Ensures efficient management of tasks and activities, alignment with goals, and necessary support and service to stakeholders.
Defining and implementing the management strategy to the task or project
Provide continuing support during all phases until project completion
Development of project plan and schedule
Facilitating execution
Tracking and achieving milestones
Project reporting and closeout
Support overall program: assisting development of long and short-term plans, defining deliverables, providing recommendations, etc.
Manage technical milestones, schedules, budgets, and costs
Provide DTM, topographical mapping, geodatabase support
Facilitate In-Service Engineering teams executing hardware engineering, software development, and installation execution tasks
Coordinate and schedule meetings
Manage and guide scrum teams
Perform reporting and data visualization tasking including designing, developing, and maintaining Power BI reports
Manage project folders
Collect, analyze, and interpret data
Produce clear and impactful presentation materials, documents, and visual representations to communicate insights and findings
Develop interactive dashboards
Support the development and management of documents: desk guides, Standard Operating Procedures (SOPs), instructions, memos, reports, program and financial plans, training materials
Assist in continuous process improvement, business transformation, strategic planning activities, and quality management program efforts
Track and manage various tasks
Gather information and data for improvement of future program practices
Assess and recommend methods for improving effectiveness and efficiency of work operations and programs
Manage training requests
Track and manage requests via the PRT and purchase requisitions within the N-ERP system
Inspect materials received for quality and accuracy using the PDREP database
Serve as content manager for department’s website and portal
Organize and facilitate meetings, update schedules, and calendars; coordinate and monitor teleconferences
Manage operation of conference facilities