Administrative Associate IV

Texas A&M University System • Canyon, TX

4d • $16 • Onsite

About The Position

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: We are looking for an enthusiastic, motivated individual to work in an interdisciplinary academic science department comprised of 10 full-time faculty. Excellent communication, interpersonal and organizational skills are essential, along with the ability to work effectively under pressure. The selected individual must be self-motivated and able to work independently on assigned projects. Interaction with multiple offices across campus, as well as outside organizations and businesses, is required. Accuracy and attention to detail are very important for this position.

Requirements

• High School Diploma or GED
• Four (4) years of experience as administrative assistant, accounts payable or related experience.
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent interpersonal, written, and verbal communication skills to be able to communicate effectively in a positive, courteous, & professional manner.
• Ability to multitask and work cooperatively with others.
• Strong interpersonal and organizational skills.
• Ability to work with sensitive information and maintain confidentiality.

Nice To Haves

• Associates or Bachelors Business Administration or college coursework in Business, Accounting, or related study and/or specialized/technical training.
• Six (6) years of related experience.
• Clerical experience in a University or State department.
• Experience in purchasing, contracts, and billing.
• Positive and helpful attitude.
• Good planning and organizational skills.

Responsibilities

• Work with department head and faculty to distribute funds based on designated allocations.
• Monitor budget status reports monthly and address account shortages and reconciliations
• Type requisitions, pay invoices, W-9 forms for vendors, deposit funds in selected
• Accurately prepare hire paperwork for new employees, PTls, and GA Ts
• Procurement card entry of departmental accounts.
• Process all Degree Information Forms for Chemistry & Physics
• Serve as liaison to the Dean's Office for NSB Building repair and maintenance Issues; classroom scheduling/event scheduling; additional issues which requires Dean's Office awareness and involvement for resolution
• Timesheet manager for student employees
• Manage departmental inventory and identify purchases that need to be made such as paper, office supplies, and teaching supplies
• Professionally answers phone inquiries and in person questions from current students, prospective students, or departmental guests
• Track document delivery and forwarding to other departments including the pickup and delivery of campus mail
• Mail and prepare recruiting documents for students.
• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.
• Other duties as assigned.

Benefits

• comprehensive health and welfare insurance plans
• additional health and lifestyle programs
• optional retirement savings opportunities
• paid leave programs
• 13-15 paid holidays each year
• Employees and their dependents get half-off their tuition and fees.
• The minimum starting wage is $15 per hour.
• Employees also have generous health, dental, vision, and long-term disability insurance packages, plus free basic life insurance and enrollment in the Texas Teacher Retirement System.
• Flexible or compressed work-week arrangements are also available.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED