Administrative Manager for Counseling and Mental Health Center

University of Texas at Austin

7d•$70,000•Onsite

About The Position

The Counseling and Mental Health Center’s (CMHC) administrative team plays a vital role in supporting the daily operations of mental health providers who serve students at the University of Texas at Austin. The ideal candidate will lead this team by driving operational efficiency, supporting counseling staff and students, and fostering a culture of professionalism and care. Success in this role requires strong leadership, communication, and organizational skills to streamline processes, safeguard confidentiality, and align administrative functions with the center’s mission. As part of Healthyhorns, we are dedicated to enhancing the health and well-being of students’ bodies, minds, and lives in support of their academic and personal goals.

Requirements

Bachelor’s degree in business administration, management, or related field.
At least 5 years of progressively responsible administrative experience, including 2 years in a supervisory role.
Demonstrated ability to manage complex calendars, correspondence, confidential files, and executive-level projects.
Strong organizational, communication, and problem-solving skills.
Proficiency with Microsoft Outlook and Office Suite.
Ability to handle sensitive information with discretion and maintain confidentiality.

Nice To Haves

Master’s degree in business administration, management, or related field.
Experience in higher education, healthcare, or counseling center settings.
Proven success in staff supervision, performance management, and team development.
Knowledge of budgeting, purchasing, and resource management.
Experience coordinating events, trainings, and operational logistics.
Experience with Electronic Health Records
Experience with DEFINE

Responsibilities

Executive Support: Manage calendars, correspondence, files, reports, and special projects for the Assistant VP; coordinate conference travel and task force preparations.
Staff Supervision: Lead and mentor administrative support staff; oversee daily operations, assign priorities, manage schedules, conduct performance reviews, and support hiring and training.
Operations Management: Oversee purchasing, budgets, memberships, parking, and office procedures; serve as emergency preparedness floor manager; coordinate hours of operation and event logistics.
Committee & Leadership Support: Provide administrative support for leadership committees, accreditation processes, peer reviews, and staff development initiatives; prepare agendas, minutes, and records.
Office & Space Management: Ensure efficient front-office operations, visitor support, and workspace organization; maintain resources and procedures that enhance efficiency.
Additional Duties: Assist with confidential requests, records release, special projects, and represent CMHC administration as needed.