Administrative Manager – CORE Program Coordinator

Universities of Wisconsin • Madison, WI

1d • $56,112 - $70,000 • Hybrid

About The Position

Do you love keeping teams organized and systems running smoothly? Are you responsive, solutions-oriented, and eager to contribute meaningfully to purpose-driven work? The UW Collaborative for Reproductive Equity (CORE) may have just the role for you. Our high-performing reproductive health research initiative seeks a new team member to help us work effectively and strengthen our impact. CORE is looking for an organized, detail-oriented, and proactive CORE Program Coordinator to provide administrative, operational, and communications support across CORE’s research, engagement, dissemination, and training efforts. This role plays a key part in maintaining strong systems, clear processes, and reliable follow-through. The CORE Program Coordinator will also assist with grant management, plan and implement events, and coordinate with campus and external partners. CORE is an organization built for this moment. We research and share evidence about Wisconsinites’ access to abortion and contraception. We aim to inform policies and programs so that all Wisconsinites may live with reproductive autonomy – the right and power to make decisions about their reproductive health and access desired services without barriers, interference, or coercion. Learn more about CORE here: https://core.wisc.edu/. Interested in the position but not sure if you qualify? Ask! Many excellent candidates talk themselves out of a position when they would be terrific for the job. Drop us a note at [email protected] to check whether you should apply. This position is full or part-time, 80%-100%. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Requirements

• Clear an professional verbal and written communication.
• Skilled in managing multiple tasks, deadlines, and priorities
• Resourceful in resolving issues and improving processes
• Thoughtful, deliberate, organized, and detail-oriented approach to work.
• Demonstrated ability to build strong, trusting relationships with diverse stakeholders in a professional setting.
• Ability to work both independently and collaboratively in a team setting.
• Proficiency with office software, including spreadsheets, project management platforms, and databases.
• Responsive, solutions-oriented, proactive, and reliable.
• Commitment to CORE's mission to advance reproductive equity, particularly improving access to abortion and contraception.

Nice To Haves

• Lived or professional experience working with communities that experience health inequities
• 2+ years of experience in program coordination, project management, or a related role
• Familiarity with policies and practices affecting reproductive health, rights, and justice, in Wisconsin and/or other US states

Responsibilities

• May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

Benefits

• Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level