Administrative Manager 1- Fresno

University of California System•Fresno, CA

35d

About The Position

Responsible for managing the administrative operations of a large academic department, with 12 sub-specialties. Responsibilities include the following functions: IT, facilities/space planning, student services, contracts and grants, budgetary financial management and / or human resources. Manages a large group of professional staff in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. Under the general direction of the Vice Chair this position is responsible for all aspects of the Department including finances, , information technology, operations, staffing, accreditation, initiating new programs, strategic planning, and space planning. The Department includes the divisions of general internal medicine, cardiology, gastroenterology, pulmonology critical care medicine, infectious diseases/HIV, endocrinology, nephrology, rheumatology, hematology/oncology, geriatrics, sleep medicine as well as dermatology and neurology. This position provides overall leadership and administration of the entire department, supporting the broad initiatives of the Department, and is responsible for strategizing, developing, planning and implementing viable administrative structures and funding streams to support these initiatives. This requires continual strategic review, development and implementation of structures and controls to manage risk. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The approved annual salary range is $113,800-$122,000. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Requirements

Bachelor's degree in related areas and / or equivalent experience / training
6+ years of directly relevant operations management experience
5+ years of lead/supervisor/manager experience
Valid driver's license when driving (e.g., between Fresno and San Francisco)
Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll
Broad knowledge of common organization-specific and other computer application programs
Proven ability to organize department work functions in an efficient and effective manner
Demonstrated management and conflict resolution skills to effectively lead and motivate others
Proven skills to quickly evaluate complex issues and identify multiple options for resolution
Skills in organization and customer service to effectively manage multiple important priorities
Strong verbal and written communication skills; ability to influence / persuade all levels of staff

Nice To Haves

Broad knowledge of the organizations processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy
Knowledge of ACGME and RRC regulations

Responsibilities

managing the administrative operations of a large academic department, with 12 sub-specialties
IT
facilities/space planning
student services
contracts and grants
budgetary financial management
human resources
Manages a large group of professional staff in various fields
Assumes accountability for decisions made by subordinates
Performs long and short term planning for function
responsible for all aspects of the Department including finances, , information technology, operations, staffing, accreditation, initiating new programs, strategic planning, and space planning
provides overall leadership and administration of the entire department, supporting the broad initiatives of the Department, and is responsible for strategizing, developing, planning and implementing viable administrative structures and funding streams to support these initiatives
requires continual strategic review, development and implementation of structures and controls to manage risk