Administrative & Maintenance Accounting Coordinator

MCP • Ludlow, MA

3d

About The Position

The Administrative & Maintenance Accounting Coordinator is responsible for providing administrative and financial support for MCP’s property and maintenance operations. This position acts as a central hub between office administration, accounting, and the maintenance department, ensuring accurate recordkeeping, organized billing, and smooth communication across departments. Bilingual ability (English/Spanish) is a plus.

Requirements

• Minimum 2 years of experience in administrative, bookkeeping, or property management support role.
• Strong data entry and organizational skills with attention to detail.
• Proficient in Microsoft Office (Excel, Outlook, Word) and accounting or property management software (Appfolio).
• Knowledge of accounts payable, reconciliation, and basic accounting principles.
• Strong communication skills.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Dependable, resourceful, and comfortable enforcing compliance procedures.

Nice To Haves

• Bilingual ability (English/Spanish) is a plus.

Responsibilities

• Answer and direct incoming calls, greet visitors, and assist residents, vendors, and staff professionally.
• Receive, review, and enter invoices from managed properties into the accounting system.
• Assist with reconciling property bank accounts on a weekly and monthly basis.
• Coordinate with the Maintenance Departments to process, and track work order expenses, ensuring purchases and receipts are correctly billed to corresponding properties or work orders.
• Monitor purchases and receipts from maintenance staff; ensure compliance with purchasing policies and timely submission of receipts.
• Track down missing receipts or documentation from maintenance personnel and follow up to ensure all expenses are properly recorded.
• Maintain organized digital and paper filing systems for invoices, receipts, and financial records.
• Support management with vendor communication, quotes, and purchase order processing.
• Assist with data entry and reporting related to property budgets, maintenance costs, and inventory.
• Coordinate with management on company vehicle maintenance schedules, mileage logs, and expense reporting.

Benefits

• 401(k)
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed