Administrative & Accounting Coordinator

SNL Painting•St. Charles, MO

5d•$52,000 - $60,000•Hybrid

About The Position

SNL Painting is seeking a detail-oriented Administrative & Accounting Coordinator to manage core financial processes and support sales intake operations. This role ensures clean books, timely invoicing, consistent accounts receivable follow-up, accurate payroll processing, and organized administrative systems. This is a remote position with occasional in-person meetings.

Requirements

3+ years QuickBooks Online experience.
3+ years bookkeeping or accounting experience.
Strong attention to detail and process discipline.
Comfortable communicating professionally by phone and email.
Secure in learning and using cloud-based software tools.
Ability to work independently and manage recurring responsibilities.
Ability to pass a background check.

Responsibilities

Answer Phones and direct calls to the appropriate person or department.
Process all inbound requests for estimates via phone, online, e-mail, and schedule sales appointments.
Support Senior Estimators as needed.
Create and send deposit, progress, and final invoices.
Monitor accounts receivable and follow up on overdue balance.
Maintain vendor records and manage accounts payable.
Ensure receipts are properly captured and coded in QuickBooks Online.
Review and process payroll, including PTO tracking.
Prepare weekly financial reporting (AP, AR, cash position).
Maintain written SOPs for recurring financial processes.