Administrative Generalist

Human Quality - HQP • Houston, TX

31d

About The Position

We are seeking a proactive and highly organized Administrative Generalist to support day-to-day operations and ensure smooth internal processes. This role provides cross-functional administrative support, coordinates logistics, assists HR and Finance activities, and serves as a go-to problem solver for the team.
This position is ideal for someone versatile, detail-oriented, and comfortable working across multiple functions in a fast-paced environment.

Requirements

• 2+ years of experience in administrative, operations, or office support roles
• Strong organizational skills with the ability to manage multiple priorities
• Clear written and verbal communication skills in English
• Proficiency with Google Workspace or Microsoft 365 (Docs/Sheets/Slides, Outlook/Excel/PowerPoint)
• Experience using calendar tools, expense platforms, and collaboration tools (Slack/Teams, Zoom/Meet)
• High level of discretion and confidentiality
• Service-oriented mindset with strong problem-solving skills
• Spanish preferred

Nice To Haves

• Experience with HRIS systems (Rippling, BambooHR, Workday)
• Familiarity with project or ticketing tools (Jira, Asana, Notion)
• Basic Excel or Google Sheets skills (lookups, pivot tables)
• Experience coordinating internal events or initiatives

Responsibilities

• Manage calendars, meetings, agendas, minutes, and action items
• Coordinate travel arrangements, expense reports, and reimbursements
• Handle office operations and vendor coordination, including supplies, equipment, facilities, mail, and shipping
• Support HR operations, including onboarding/offboarding checklists, employee records, and HRIS updates
• Assist Finance processes, such as invoice processing, purchase orders, and basic reconciliations
• Draft and proofread internal communications, SOPs, presentations, and documentation
• Maintain trackers, shared drives, and generate basic reports or dashboards
• Ensure compliance with confidentiality, data protection, and security procedures
• Support small projects and initiatives (events, office moves, policy rollouts)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed