Administrative & Finance Support Associate - Part Time

J J McDonnell & Co Inc•Elkridge, MD

6d•Onsite

About The Position

This part time position will be responsible for providing administrative, clerical, and finance-related support to the Finance and Accounting departments, while also assisting with front-desk coverage and training support. This role includes scanning, filing, invoice processing support, check handling, and general office duties. The position requires reliability, confidentiality, and attention to detail.

Requirements

High School Diploma or equivalent.
One to three years of administrative, clerical, or finance support experience.
Proficiency in Microsoft Office Suite, especially Excel.
Excellent organizational and communication skills.
Ability to learn new software packages, including Seasoft.
Strong telephone and front-desk skills.
Reliability, punctuality, and ability to maintain confidentiality.
Strong attention to detail with a focus on accuracy.
Ability to work independently and collaboratively in a fast-paced environment.

Nice To Haves

Bilingual (English/Spanish) preferred for training support.

Responsibilities

Scan delivery invoices and prepare finance documents for processing.
Perform Accounts Receivable (AR) sorting and scanning for invoices, load sheets, and route sheets.
File Accounts Payable (AP) invoices after posting.
Print AP inbox daily and match invoices to purchase orders (POs).
Assist with Seacap-related processing as assigned.
Organize filing in preparation for weekly check runs.
Tally driver checks in Excel for posting in Seasoft (SS); prepare batches for scanning into M&T system.
Process and prepare mid-day mail delivery checks.
Continue filing AP packets after scanning is complete.
Greet and welcome guests, clients, and vendors; ensure professional and courteous service.
Answer and route phone calls promptly and professionally; take messages and return missed calls when necessary.
Open, sort, and distribute incoming mail to the appropriate departments or team members.
Complete special projects as assigned.