Administrative & Family Office Assistant

Ashcraft & Gerel LLP•Charleston, SC

11d•Onsite

About The Position

Ashcraft & Gerel LLP, a growing multi-state law firm with a 70-year legacy, is seeking a full-time Administrative & Family Office Assistant to support the firm’s owners in our Charleston office. This unique role combines executive-level administrative support with coordination of select personal and household matters across several business and personal ventures. This position is ideal for a highly organized, proactive professional who thrives in a dynamic environment and can manage both office responsibilities and high-level personal support with discretion and professionalism.

Requirements

Minimum of 1 year of professional experience in an administrative assistant, executive assistant, household management, or similar role.
High level of discretion, professionalism, and ability to maintain confidentiality.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent communication and interpersonal skills.
Ability to manage multiple priorities in a fast-paced environment.
Dependable, proactive, and quick to learn.

Nice To Haves

Previous administrative or executive assistant experience preferred.

Responsibilities

Provide right-hand support to the firm’s owners, serving as their primary administrative assistant and point of contact.
Anticipate needs and ensure seamless day-to-day operations across professional and personal matters.
Manage and maintain complex calendars, including meetings, appointments, conferences, and personal commitments.
Coordinate domestic and international travel arrangements including flights, accommodations, transportation, and itineraries.
Assist with the day-to-day management of the office, ensuring a clean, organized, and efficient workspace.
Monitor and replenish office supplies.
Manage inbound and outbound mail and deliveries.
Prepare, format, and proofread documents and correspondence.
Maintain organized records and files, including legal, personal, and administrative documents.
Provide general administrative support and assist with additional office tasks as needed.
Assist with coordination of personal properties, including scheduling maintenance and managing vendor services.
Organize personal and household documentation such as insurance records and service contracts.
Serve as a central point of communication between the owners and external professionals including attorneys, accountants, investment advisors, insurance agents, and service providers.
Facilitate efficient communication while maintaining strict confidentiality.
Greet and assist clients, business contacts, and visitors in a warm, professional, and confidential manner.