Office Administrative Assistant

ARA Career•Huntsville, AL

3d•Onsite

About The Position

The Prototyping Manufacturing and Integration Division (PMID) of Applied Research Associates (ARA), Inc . , has an exciting opportunity for a full-time Office Administrative Assistant who truly understands the value and importance of providing exceptional administrative support services. Working onsite and rotating between two (2) site locations in Huntsville, AL, and Madison, AL, this position will provide administrative support which includes assisting with processing accounts payable documents through our corporate accounting system. Looking for an administrative professional who possesses a firm knowledge of office procedures, business practices, and customer service.

Requirements

Intermediate proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
Intermediate proficiency with Adobe Acrobat
Ability to obtain and maintain a minimum of a SECRET clearance from the US Department of Defense
High School diploma or equivalent and 1-2 years of related clerical, office &/or accounts payable experience
Ability to be on-site, Monday – Friday, 7:30am – 4:30pm. Duty location will rotate between 2 sites located 15 minutes apart (airport area/Greenbrier Parkway)
Occasional flexibility with work hours due to guests/events
Ability to sit &/or stand for long periods of time, stand, sit, stoop, bend, crouch, crawl, climb, hold and move items with hand, multilimbed coordination, finger dexterity, arm-hand steadiness, push, pull, and lift 50lbs independently and over 50lbs with assistance

Nice To Haves

Familiar with Deltek/Costpoint
Advanced-to-Expert level proficiency in Microsoft Office Suite and Adobe Acrobat

Responsibilities

Greeting visitors, answering telephones, directing calls, and taking messages
Managing conference room calendars
Supply ordering and restocking
Process purchasing requests and accounts payable invoices through purchasing system
Custodian of purchasing credit card and responsible for ensuring appropriate documentation is submitted with credit card usage requests
Support Division Administrator with various administrative and operational responsibilities as required
Ability to manage and prioritize numerous assignments in a high-volume environment
Organized individual, with excellent attention to detail, who can multi-task and change priorities quickly to effectively work in a rapidly changing office environment
Effectively communicates with various customers, employees, and executive stakeholders
Self-motivated with the ability to work proactively and achieve results without close supervision
Innovative and creative thinker, results oriented problem-solver, with a ‘can do’ attitude and a friendly, outgoing personality