Administrative & Curricular Specialist

University of Wisconsin Madison • Madison, WI

1d

About The Position

The School of Veterinary Medicine is hiring a Curricular & Enrollment Specialist who will play a central role in managing curricular systems and enrollment workflows, while providing limited administrative support to the Associate Dean. Responsibilities include facilitating student enrollment, maintaining SIS records, ushering course changes through Lumen, coordinating course and room schedules, and supporting curriculum governance committees. This position offers the opportunity to work closely with faculty, staff, and students to ensure smooth academic operations and enhance the student experience. The work environment is collaborative and mission-driven, with a strong commitment to excellence in veterinary education. Team members enjoy a supportive culture that values accuracy, innovation, and continuous improvement. The role combines independent problem-solving with cross-unit partnerships, making it ideal for someone who thrives in a dynamic academic setting.

Requirements

• HS diploma or GED
• Ability to manage a varied workload across diverse tasks independently.
• Demonstrated experience using software that include MS Windows, MS Office (Word, Excel, and Teams), calendars, and database management.
• Attention to detail.

Nice To Haves

• Bachelor’s Degree
• At least two years of work experience in an academic environment, or similar large complex organization.
• At least one year of work experience with SIS or other student information systems
• Knowledge of university policies and procedures related to course and program proposal processes
• Ability to process information and learn in a complex campus environment and work proactively, creatively, and flexibly to solve problems.
• Excellent verbal and written communication skills and ability to relate complex information in an understandable fashion to a variety of people

Responsibilities

• Provides direction to students and staff on a variety of academic processes and policies including graduation requirements, academic standing, enrollment, and course change requests 10%
• Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records 5%
• Ensures correct and timely management of student records, course registration, and degree audits within the student information systems 30%
• Audits and corrects data to ensure accuracy and completeness 5%
• Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues 30%
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations for Associate Dean for Professional Programs. 15%
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. 5%

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED