Administrative Coordinators

International Monetary Fund•Washington, DC

About The Position

Work for the IMF. Work for the World. We are seeking highly motivated and enthusiastic individuals with excellent proofreading, office management, and technology skills for future Administrative Coordinators positions in various departments at our Headquarters in Washington, D.C. Tasks may include but will not be limited to: Collating long documents, such as research papers, reports, and publications, integrating tables and charts. Proofreading correspondence and other documents, ensuring proper grammar and spelling. Formatting short and long documents following the IMF style guide. Managing the internal review process within the division, such as monitoring the review mailbox, distributing documents to economists within the team, ensuring compliance with deadlines, as well as editing, formatting, and posting the review comments on behalf of the division/department. Handling the logistics for official travel (travel authorizations, expense reports, etc.). Providing administrative and logistical support for seminars and workshops at our headquarters and overseas, including reserving the venue and catering, assisting with the production of the program, presentations, and handouts, as well as supporting participants and guest speakers as needed. Disseminating information on administrative policies and process within the division and ensuring team compliance. Maintaining electronic filing on behalf of the division and retrieving documents from repositories. Managing multiple calendars and scheduling meetings within the Fund and with officials from member countries. Assisting colleagues at all levels with first-line technical support for Fund systems and other office technology tools.

Requirements

A high school diploma supplemented with at least 2 years of relevant work experience or a bachelor’s degree.
Candidates with between 2 and 10 years of professional experience in an administrative coordinator role are particularly encouraged to apply.
Strong oral and written communication skills.
Excellent organizational skills, with proven ability to prioritize your work and manage multiple priorities in a fast-paced environment.
Demonstrated initiative and resourcefulness with the ability to work under minimal supervision.
Excellent proofreading skills (in English) and formatting skills using a specific style guide.
High degree of accuracy and attention to detail in a fast-paced environment.
Ability to learn new processes involving rapidly evolving technology.
Proficiency in Microsoft Office Applications.
Ability to take an online assessment in English.
You must reside in the local Washington, D.C. area on a valid U.S. visa status and successfully complete the online assessment to be considered for any administrative coordinator positions at the IMF.

Nice To Haves

We are particularly interested in finding bilingual assistants who are native speakers of Arabic, Chinese, French, Portuguese, Russian, or Spanish.

Responsibilities

Collating long documents, such as research papers, reports, and publications, integrating tables and charts.
Proofreading correspondence and other documents, ensuring proper grammar and spelling.
Formatting short and long documents following the IMF style guide.
Managing the internal review process within the division, such as monitoring the review mailbox, distributing documents to economists within the team, ensuring compliance with deadlines, as well as editing, formatting, and posting the review comments on behalf of the division/department.
Handling the logistics for official travel (travel authorizations, expense reports, etc.).
Providing administrative and logistical support for seminars and workshops at our headquarters and overseas, including reserving the venue and catering, assisting with the production of the program, presentations, and handouts, as well as supporting participants and guest speakers as needed.
Disseminating information on administrative policies and process within the division and ensuring team compliance.
Maintaining electronic filing on behalf of the division and retrieving documents from repositories.
Managing multiple calendars and scheduling meetings within the Fund and with officials from member countries.
Assisting colleagues at all levels with first-line technical support for Fund systems and other office technology tools.