Administrative Assistant

Center for Health Care Strategies Inc•Hamilton Township, NJ

3d•$46,990 - $61,088•Onsite

About The Position

CHCS is seeking a proactive and highly detail-oriented candidate to serve as an Administrative Coordinator for multiple projects across various teams. This full-time, non-exempt, junior-level position will perform the administrative tasks involved with various initiatives and will support mid- and senior-level professionals. The position reports directly to a senior-level manager and is based in the CHCS office, near Princeton, NJ. Local candidates are desired; remote candidates located outside of NJ/NY/PA will be considered but will be required to travel to the home office from time to time, in addition to the position’s regular travel responsibilities.

Requirements

Ability to organize, plan, and execute responsibilities in a detail-oriented fashion across multiple projects within established timeframes and thrive in a fast-paced environment.
Ability to multi-task, prioritize, and work independently with little supervision and to work within a team.
Ability to anticipate the needs of program staff and act proactively.
Strong interpersonal, communication, and writing skills.
Proficiency with Microsoft Outlook, Word, PowerPoint and Excel.
A minimum of 1 – 2 years of administrative support experience.

Nice To Haves

A degree from accredited college or university preferred but not required.

Responsibilities

Manage appointments and scheduling of internal and external meetings across numerous team members, multiple projects, and external partners.
Manage Senior-level manager’s calendar; anticipate and resolve any potential scheduling conflicts.
Develop and maintain team-facing documents (e.g., team meeting agendas, team staffing trackers, etc.)
Manage travel and prepare travel itineraries for team members.
Support project communications, such as updating online content and managing logistics for webinars under project staff direction.
Maintain electronic contact distribution lists for multi-state initiatives and key constituencies.
Modify PowerPoint presentations for internal and external audiences.
Provide back up support to other administrative staff as assigned.
Additional administrative tasks as assigned.
Plan and execute internal and external CHCS meetings, site visits, and other events to convene and inform project teams. This includes, but is not limited to, management of registration processes and the preparation and assembly of meeting materials (i.e. invitations, presentations, resource materials, name tags, tent cards, thank you notes).
Work closely with the Travel and Conference Coordinator to ensure all travel and meeting logistics are within the project budget.
Occasional domestic travel may be required.