Administrative Coordinator- CHP (Northwest, AR)

University of Arkansas • Fayetteville, AR

1d • Onsite

About The Position

The University of Arkansas for Medical Sciences (UAMS) is seeking a detail-oriented Administrative Coordinator to join its College of Health Professions at the Northwest Campus. This vital role supports the efficient operation of programs and departments, reporting directly to the Department of Physical Therapy Chair. The Administrative Coordinator is responsible for various duties including administrative support for student recruitment and admissions, processing contracts and affiliation agreements, maintaining office equipment and supplies, and preparing work orders. The role also serves as a primary point of contact for communication, scheduling, and reporting. This position thrives in a collaborative team environment and adapts assignments based on program or departmental needs, contributing significantly to the operational excellence and success of health professions education.

Requirements

• Bachelor's Degree PLUS two (2) years of experience in general administrative office support; OR Associates Degree PLUS four (4) years of experience in general administrative office support; OR High School Diploma/GED PLUS six (6) years of experience in general administrative office support.
• Must be proficient with Microsoft Office programs, including Outlook, Word, SharePoint, Forms and Excel.
• Strong organizational and multitasking abilities.
• Proficiency in managing purchasing, travel, and administrative workflows.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team to meet program goals.

Responsibilities

• Provides administrative support for student recruitment and admissions.
• Preparation and processing of contracts and affiliation agreements.
• Maintains office equipment and assists with inventory of office, educational and clinical supplies.
• Prepares and processes work orders for physical plant, telecommunications, and creative services.
• Serves as the contact person for property services for maintaining the department inventory.
• Prepares and disseminates financial reports.
• Collects and deposits money received following the UAMS/CHP Cash Handling Procedures.
• Serves as primary point of contact for vendors, internal and external stakeholders.
• Prepares and processes letters and memoranda.
• Schedules and attends all department meetings and assists with the preparation of agendas; compiles and collates material to be distributed to committee and/or faculty members.
• Manages special events including scheduling the facility, planning break/lunch menus, and other detailed arrangements.
• Reserves classroom space in accordance with course schedules.
• Assists faculty with administrative aspects of research, and scholarly activity including semi-annual reporting.
• Uploads syllabi and course evaluations to college SharePoint site.
• Completes adjunct faculty request documentation and submits to the Dean’s Office prior to semester deadline.
• Identifies, organizes, files, and updates the database for all incoming student applications and transcripts.
• Assists co-chairman, directors and faculty with the admission process by responding appropriately to inquiries from applicants, scheduling admission interviews, responding to questions regarding the application process in accordance with CHP, UAMS, accreditation policies, and federal and state regulations.
• Maintains strict confidentiality regarding applicant information.
• Prepares admission letters and packets and obtains other information as needed.
• Prepares acknowledgment letters to applicants.
• Prepares and processes packet information to prospective students.
• Maintains necessary recruitment materials for faculty and students for use on recruitment trips.
• May perform other duties as assigned

Benefits

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees