Administrative Coordinator- CHP (Northwest, AR)

University of Arkansas System•Little Rock, AR

About The Position

We are seeking a detail-oriented individual to join our College of Health Professions at our Northwest Campus as an Administrative Coordinator! This vital role supports the efficient operation of our programs and departments. Reporting to the Associate Dean of Administration, you'll leverage your organizational, communication, and problem-solving skills to manage varied responsibilities such as overseeing purchasing workflows, coordinating travel and reimbursements, processing contracts and affiliation agreements, and maintaining office equipment and supplies. The role also involves providing facility support through work order management, acting as a central point of contact for communication and scheduling, and offering administrative assistance for student recruitment and admissions. Thriving in a collaborative team environment, the Administrative Coordinator adapts to assignments based on program or departmental needs, making this position a key contributor to the operational excellence and success of health professions education.

Requirements

Bachelor's Degree PLUS two (2) years of experience in general administrative office support; OR Associates Degree PLUS four (4) years of experience in general administrative office support; OR High School Diploma/GED PLUS six (6) years of experience in general administrative office support.
Must be proficient with Microsoft Office programs, including Outlook, Word, SharePoint, Forms and Excel
Strong organizational and multitasking abilities.
Proficiency in managing purchasing, travel, and administrative workflows.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team to meet program goals.

Responsibilities

Purchasing Management: Oversee requisitions, orders, and invoice workflows.
Travel Coordination: Prepare and process travel authorizations, accommodations, and reimbursements.
Contracts & Agreements: Manage the preparation and processing of contracts and affiliation agreements.
Supplies & Equipment: Maintain office equipment and assist with inventory management for office, educational, and clinical supplies.
Facility Support: Prepare and process work orders for physical plant, telecommunications, and creative services.
Communication & Scheduling: Serve as the point of contact for programs or departments, handling communication, scheduling, and reporting needs.
Student Support: Provide administrative assistance for student recruitment and admissions processes.