Administrative Coordinator

Verdantas•Holden, MA

5d•$23 - $25

About The Position

Welcome to Verdantas, where innovation meets sustainability, and your career finds purpose! At Verdantas, we’re redefining environmental consulting and sustainable engineering through our use of cutting-edge modeling and digital technology and our genuine commitment to people. Our work spans high-growth sectors like water resources, resilient land use, energy transformation, and civil infrastructure. Our commitment to excellence, across more than 90 offices, is championed by a team of over 2,000 experts, scientists, engineers, geologists, and technical specialists, embedded in a people-focused culture, prioritizing the well-being of our employees, clients, and the communities we serve. We partner with clients to deliver smart, data-driven solutions to complex environmental and infrastructure challenges. We don’t just solve problems; we help shape a more sustainable future. Join a people-first culture that values your well-being, empowers your growth, and amplifies your impact. At Verdantas, your career goes beyond the expected, and your work helps build a better world. Ready to shape the future of resilient communities? Verdantas is seeking an Administrative Coordinator to provide essential administrative and organizational support to our team. This role is critical to keeping daily operations running smoothly and supporting staff, visitors, and leadership with professionalism and attention to detail. The ideal candidate is highly organized, proactive, and enjoys working in a collaborative, fast‑paced environment while delivering excellent internal and external customer service.

Requirements

High School Diploma or equivalent required
1+ year of relevant administrative, office support, or customer service experience
Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn additional tools and systems
Strong written and verbal communication skills, with the ability to interact professionally with colleagues, clients, and external partners
Excellent attention to detail, ensuring accuracy in documentation, scheduling, and administrative support tasks
Strong organizational skills, including the ability to manage multiple priorities, meet deadlines, and maintain an organized work environment
Experience supporting or coordinating events, meetings, or visits for internal teams and guests
A professional, collaborative demeanor with a commitment to providing exceptional internal and external customer service
The ability to handle sensitive information with discretion and maintain confidentiality at all times

Responsibilities

Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace.
Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions.
Ensure efficient day-to-day operations, maintaining a well-organized and fully supplied office environment.
Manage fleet maintenance and logistics effectively.
Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects.
Organize important documents, contracts, and project files.
Assist supervisors and Department leader in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement.
Manage the process of sending and receiving certified mail for important project-related documents.
Track and document certified mail receipts for record-keeping purposes
Prepare and edit documents, reports, and presentations.
Maintain accurate records and filing systems.
Assist with planning and execution of company events, meetings, and projects.
Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly.