Administrative Coordinator

Avison Young•Ft. Lauderdale, FL

26d•Onsite

About The Position

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization. At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together. The Florida Region is searching for an experienced Administrative Coordinator to work in the Promenade at Coconut Creek Mall Management office. The Admininstrative Coordinator will assist the Senior General Manager with supporting all facets of the center up to and including but not limited to center A/R, A/P (use of AVID), customer service support, all tenant related activities and communications. The Administrative Coordinator should be competent with computer skills and is responsible for creating, maintaining and filing documents that efficiently and effectively support daily office operations. The Administrative Coordinator will possess excellent communication skills and have the ability to work well with all levels of internal management and staff, ownership, outside clients and vendors.

Requirements

Minimum 2 to 5 years' experience in a busy office setting
Premier customer service skills
Advanced computer skills including exposure to all MS Office applications
Excellent organization skills, communication and computer skills
Sensitivity to confidential matters is required
On site Monday – Friday 8:30 a.m. to 5:30 p.m.

Responsibilities

Managing calendars; meeting and event arrangements; event planning and coordination; preparing reports and financial data; filing; data entry; processing budgets and expenses; reports tracking; coordinating the submission of proposals; tracking sales progress; maintaining tenant records; training and supervising other support staff; communicating with external service providers
Receive, enter/code, submit, and file all accounts payable invoices (AVID, MRI and Datex) experience a plus
Maintain a monthly checklist of all accounts payable invoices
Prepare and maintain year-end accrual spreadsheet to close out accounts payable
Review monthly tenant performance based on sales reports
Assist with overflow work of other team members
Handling telephone calls; receiving and directing visitors
Assist Senior General Manager/Marketing Lead in executing the marketing plan
Monitor activity and post content on the organization’s social media channels
Maintain current coupon and deal offers on the organization’s website weekly
Order, proof, and distribute coupon books, mall directories, rack cards, etc.
On-site marketing material (i.e. sign holders, billboards, directories, etc.)
Utilize monthly sales reports to determine struggling tenants to be used in social/website promotions in an effort to support sales
Work with area attractions to create special promotions and offers that cross promote the Center and attraction
Assist General Manager with Bi-weekly and monthly reporting of sales, trends, tenant concerns/issues, and marketing activities
Staff and tenant meetings including generation of content, set-up, presenting and more
Monitoring and notifying tenants regarding lease/license agreement compliance
Overseeing storage and filing of important documents
Communicating corporate directives