ADMINISTRATIVE COORDINATOR

GUARANTY CLOSING AND TITLE SERVICES INC • Appleton, WI

18d • Onsite

About The Position

Administrative Coordinator – Appleton Office Do you love being at the center of the action? Are you the kind of person who thrives on organization, connection, and making people feel welcome? If so, we have the perfect opportunity waiting for you! Guaranty Closing and Title Services is a busy, people-first title insurance company helping buyers, sellers, and real estate pros close some of the most exciting chapters of their lives — new homes! Every closing is a celebration. Think of this position as: The first friendly face clients see The calm voice on the phone The behind-the-scenes hero who keeps everything moving The “glue” that connects clients, agents, lenders, and our team You’ll greet buyers, sellers, real estate agents, and partners — setting the tone for an unforgettable closing experience. You’ll be right there when a first-time homebuyer signs the final document and gets the keys to their dream home. (Yes, it’s as rewarding as it sounds.) No two days are exactly alike — and that’s part of the fun. You’re not just managing tasks — you’re helping create milestone moments.

Requirements

• Love interacting with people and making them feel comfortable
• Stay calm under pressure and juggle multiple tasks like a pro
• Have sharp attention to detail (you catch what others miss)
• Are organized, proactive, and dependable
• Communicate clearly and professionally
• Enjoy being part of a collaborative, supportive team
• Can switch from “welcoming host” to “detail detective” in seconds

Nice To Haves

• Have experience in real estate, title, escrow, banking, lending, or administrative roles
• Secretly enjoy office organization and workflow efficiency

Responsibilities

• Welcome clients with warmth and professionalism
• Answer phones and assist our amazing customers
• Prepare documents for closings
• Help coordinate and support closing appointments
• Keep schedules organized and on track
• Make sure our office runs smoothly and efficiently
• Create exceptional customer experiences (because details matter!)

Benefits

• insurance
• company-paid holidays
• PTO—including your birthday off and dedicated wellness days to recharge
• 401k with a generous company match
• family-friendly, flexible culture that respects work-life balance
• ongoing growth through learning days and development opportunities
• company-wide wellness challenges, like step competitions and other health-focused initiatives that encourage connection and well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees