Administrative Coordinator

Carilion Medical Center • Roanoke, VA

34d • Onsite

About The Position

The Administrative Coordinator provides administrative, scheduling, and customer service support to the assigned Department, administrative staff, QM and clinical staff, to assure quality, efficient and cost-effective services. The Administrative Coordinator provides administrative, scheduling, and customer service support to the assigned Department, administrative staff, QM and clinical staff, to assure quality, efficient and cost-effective services. Performs significant job responsibilities: Build clinic templates and schedules. Process provider schedule changes. Process clinic schedule changes. Build provider call schedule. Build provider OR schedule. Process provider time away scheduling and processing. Participates in project management activities as assigned. Possess excellent customer service and communication skills to work in a highly dynamic environment. Communicates with management, staff, and other internal and external customers. Maintains effective written and oral communications with a diverse population. Job is performed in a normal office environment. Schedule is often interrupted, and workload priorities changed. Operates a variety of office equipment. Maintains confidential information. Handles difficult situations with tact and diplomacy.

Requirements

• Associate degree or equivalent combination of education or equivalent 4 years of experience required.
• Two years of experience in data collection and analysis and/or advanced secretarial support required.
• Advanced computer skills with knowledge of a variety of software programs, including Microsoft word, Excel, Access, word processing, spreadsheets and presentation or database software.
• Excellent communications and organizational skills required.

Nice To Haves

• Experience in emergency services or physician practice setting preferred.

Responsibilities

• Build clinic templates and schedules.
• Process provider schedule changes.
• Process clinic schedule changes.
• Build provider call schedule.
• Build provider OR schedule.
• Process provider time away scheduling and processing.
• Participates in project management activities as assigned.
• Communicates with management, staff, and other internal and external customers.
• Maintains effective written and oral communications with a diverse population.
• Maintains confidential information.
• Handles difficult situations with tact and diplomacy.

Benefits

• Comprehensive Medical, Dental, & Vision Benefits
• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Virgin Pulse
• Discounts on childcare
• Continued education and training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees