Administrative Coordinator SMSC Business Council

Shakopee Mdewakanton Sioux Community • Prior Lake, MN

1d • Onsite

About The Position

The Administrative Coordinator provides high-level, diversified, and confidential administrative support to the Business Council, including the Chairman, Vice-Chairman, and Secretary/Treasurer. If you are ready to be part of a community that inspires possibilities, fosters meaningful connections, and upholds our longstanding values while creating memorable experiences - we are looking for you! Whatever your career goals may be, let SMSC help get you there!
This opportunity is fully in person working Monday - Friday.
Job Overview: This position plays a critical role in ensuring the effective functioning of the Business Council by managing communications, coordinating meetings, overseeing licensing operations, and providing logistical and operational support for a variety of programs, events, and initiatives. Provide concierge-level support and accurate information to Community members, staff, and guests. Assist with inquiries, forms, applications (including Indian Child Welfare Act forms), and issue resolution in a professional and courteous manner.

Requirements

• Any combination of post-secondary education and experience in Office Administration, Business, or related field to equal five years.
• Advanced proficiency (ability to create and develop complex files and reports) in word-processing, spreadsheets, meeting presentations, database, and electronic mail software. May include software for on-line purchasing, HRIS or other job-specific software.
• Ability to type 50 WPM.
• The ability to communicate information and ideas in written and spoken English so others will understand.
• Must work in a fast pace and confidential setting.

Responsibilities

• Serve as the primary point of contact for all incoming phone calls, correspondence, and inquiries directed to the Business Council. Manage communication flow efficiently and professionally, ensuring timely responses and follow-ups.
• Maintain organized and up-to-date records and files for all correspondence (incoming and outgoing) related to the Chairman, Vice-Chairman, and Secretary/Treasurer.
• Upload and manage files and official documents within the Business Council portal, ensuring accuracy, confidentiality, and accessibility.
• Oversee office supply inventory and procurement. Coordinate the maintenance and servicing of office equipment to ensure operational readiness.
• Facilitate internal and external communications on behalf of the Business Council, particularly in relation to meeting logistics, materials preparation, and attendance coordination.
• Prepare PowerPoint presentations and compile related documents for Business Council meetings. Work closely with Council members to coordinate content and ensure readiness.
• Contribute to the development of meeting agendas and related materials, including sign-in sheets, uploading agenda items to the portal, distributing official Council actions, and assisting with preparation and documentation of meeting minutes.
• Coordinate the scheduling and preparation of pre-meeting packets, talking points, and briefing materials. Maintain calendars and schedule meetings and appointments for Business Council members and staff.
• Manage conference and training registrations for all Business Council members. Coordinate comprehensive travel arrangements, including flights, ground transportation, accommodations, and itineraries.
• Exercise administrative oversight of the SMSC alcohol and tobacco licensing operations. This includes generating annual license certificates for authorized vendors and ensuring compliance with regulatory and procedural requirements.

Benefits

• Enjoy competitive weekly pay, outstanding benefits and advancement opportunities.
• Generous benefits include medical, dental, life and disability insurance, onsite medical clinics and pharmacy, 401(k) retirement plan, paid time off, wellness programs and more.
• Plus, take advantage of perks like discounts on childcare, fuel, bus passes and fitness membership, and tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed