Administrative Coordinator – Cell Therapy Development and Operations

AstraZeneca • Los Angeles, CA

1d

About The Position

Join us at AstraZeneca, a place where we collaborate in an inclusive environment, full of bold new opportunities. We are looking for an experienced administrative professional that is energized by working in a fast-paced global environment where every day brings new challenges and opportunities. We are looking for an Administrative Coordinator based in Tarzana to join the Cell Therapy Development and Operations (CTDO) team.
As the Administrative Coordinator for CTDO, you will provide valued support to leaders, teams and key business processes in this critical function. You will operate in a dynamic and fast-paced environment – navigating calendar conflicts, arranging meetings and travel, ensuring prompt payment of PO’s, assisting with onboarding of new team members, and supporting engagement events across our sites globally.

Requirements

• High School Diploma or GED required, Bachelor Degree preferred
• 5+ years of experience in an administrative role supporting complex projects
• Prior experience supporting multiple functional leaders
• Excellent verbal and written communication skills
• Impeccable professionalism with strong business acumen and organizationally savvy with sensitivity to highly confidential information
• Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively
• Demonstrate attention to detail, working to consistently deliver to a high standard
• Strong organizational, forward-planning and stakeholder management skills
• Solid relationship-building skills to develop networks both within the company and externally
• Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations

Nice To Haves

• Relevant training, multitasking, certifications in software, and/or time management
• Proficiency in Microsoft Office Suite and SharePoint
• Strong written and verbal communication skills
• Ability to interact confidently with executives and employees at all levels
• Ability to prioritize time critical assignments
• Experience working in a fast-paced global environment balancing competing priorities
• Experience providing high quality, professional support service, working proactively and independently without day to day direction.
• Ability to format documents for consistent, professional appearance and experience handling sensitive information in a confidential and discrete manner.
• Excellent organization skills and the ability to manage multiple projects or tasks simultaneously and efficiently, identifying high priority and urgent tasks for immediate action so that all activities are completed accurately and on time
• Demonstrate flexibility and adaptability to meet changing business demands.
• Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products

Responsibilities

• provide valued support to leaders, teams and key business processes
• navigating calendar conflicts
• arranging meetings and travel
• ensuring prompt payment of PO’s
• assisting with onboarding of new team members
• supporting engagement events across our sites globally

Benefits

• qualified retirement programs
• paid time off (i.e., vacation, holiday, and leaves)
• health, dental, and vision coverage in accordance with the terms of the applicable plans

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED