Coordinator-Administrative

IU Health•Indianapolis, IN

1d•Onsite

About The Position

This position provides high‑level administrative and technical support to the Endocrinology Division’s Chief, including the Service Line Administrator and other senior leadership. The role requires strong organizational skills, sound judgment, and the ability to manage complex administrative functions with a high degree of autonomy. The successful candidate will handle confidential information, coordinate varied priorities, and serve as a professional representative of the division.

Requirements

Strong accountability and integrity
Ability to handle sensitive and confidential information with discretion
Excellent organizational and time‑management skills
Professional communication and customer service approach
Strong independent judgment and problem‑solving abilities
Ability to anticipate leadership needs and address issues proactively
Comfortable working with limited guidance in a fast‑paced, complex environment
Bachelor’s degree or equivalent years of experience required
Minimum of three (3) to five (5) years of relevant professional experience
Intermediate experience receiving, analyzing, and interpreting complex data and information
Advanced proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel

Nice To Haves

Experience working within a matrix organization or complex work environment preferred

Responsibilities

Maintain Outlook calendar and division‑wide calendar
Coordinate meeting logistics, distribute agendas and meeting minutes
Draft, manage, and distribute division communications
Serve as administrator for faculty annual reviews, including distributing and maintaining records
Process continuing medical education (CME) and reimbursement documentation
Arrange travel and manage itineraries for faculty, visiting speakers, and recruits
Schedule and host outside speakers and other visitors
Maintain Amion, QGenda, and Backline systems
Organize and support division retreats and special events
Coordinate with the Practice Manager, Service Line Administrator (SLA), Division Chief, and Fellowship Coordinator
Provide limited ordering of office supplies
Support department‑wide initiatives, project tracking, and reporting
Prepare high‑quality presentations, reports, and correspondence for internal and external stakeholders
Process invoices and expense reports
Ensure accuracy and availability of office records, files, and operational data
Provide basic budget oversight and reconciliation
Identify and resolve administrative and operational challenges proactively
Train and support junior administrative staff
Delegate and oversee day‑to‑day administrative tasks, as appropriate