Administrative Coordinator

University of New Mexico • Albuquerque, NM

2d • $20 - $27 • Onsite

About The Position

Are you looking for a collaborative role that allows you to engage with multiple departments while contributing to a supportive, low-turnover team that values professional growth? If so, the Health Sciences Center (HSC) at the University of New Mexico has an exciting opportunity for you. We are seeking a detail-oriented and proactive Administrative Coordinator to join our administrative team. In this key role, you will provide comprehensive support to HSC executives and administrators, helping ensure smooth day-to-day operations while also contributing to strategic initiatives and special projects.

Requirements

• High school diploma or GED
• at least 5 years of experience directly related to the duties and responsibilities specified
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Nice To Haves

• Bachelor's Degree
• Experience working in Higher Education
• Experience working at the UNM Health Sciences Center
• Experience with UNM Banner Finance
• Excellent communication skills

Responsibilities

• Coordinating complex travel arrangements
• Assisting in the preparation of annual and mid-year budget reviews
• Managing office purchases and tracking expenses
• Scheduling executive calendars, retreats, workshops, and events
• Serving as Building Coordinator for the Health Sciences &Services Building (HSSB), managing maintenance communications, AED weekly/monthly monitoring and overseeing inventory
• Reserving and coordinating use of conference rooms and complex schedules for parking reservations
• Preparing and editing sensitive or confidential correspondence and reports
• Processing payroll for multiple departments
• Researching and interpreting university, state, and federal policies
• Writing and updating Standard Operating Procedures (SOPs)
• Managing daily office operations and supporting special initiatives
• Facilitating meetings and coordinating logistics for internal and external events
• Compiling and analyzing data, generating internal reports and supporting leadership communications
• Assisting in the preparation of high-quality departmental presentations using advanced Microsoft PowerPoint skills

Benefits

• This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED