Administrative Coordinator - Biochemistry and Molecular Biology Administration/Clerical

University of Texas Medical Branch • Galveston, TX

70d

About The Position

To provide professional guidance, supervision, and coordination in the administrative duties of a department.

Requirements

• Bachelor's degree or equivalent in related field
• 2 years related experience.

Responsibilities

• Plans, organizes, and coordinates administrative duties.
• Utilizes AI tools to efficiently complete various office duties, enhancing productivity and workflow accuracy.
• Processes Travel Authorizations and travel reimbursements for faculty.
• Assists with Pro Card reconciliations
• Assists with maintaining departmental website.
• Submits and manages Non-PO payments and voucher requests in accordance with institutional policies
• Coordinates shipments and generates shipping labels as needed.
• Responds to emails and troubleshoots issues to ensure timely resolution.
• Obtains and provides requested documentation for faculty, including Tax Exempt forms, direct bill memos, itineraries, and other travel-related materials.
• Provides cross-coverage and administrative support to the department during staff absences.
• Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle.
• Interprets rules, regulations, and policies and executes as applicable.
• Conducts special projects and reports.
• Adheres to internal controls established for department.
• Performs related duties as required.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees