Administrative Coordinator - Alpharetta Campus

Georgia State University•Alpharetta, GA

13h

About The Position

For more than 60 years, Perimeter College has been a gateway to higher education for the Atlanta region and beyond. On five campuses and online, students take advantage of our support and small classes to build a solid academic foundation that enables them to reach their goals. Perimeter College-Georgia State University is dedicated to providing high quality, accessible, and affordable education through learner-centered and innovative educational approaches that prepare students for professional careers and lifelong learning. We strive to create an environment that fosters collaboration, innovation, and academic excellence. Perimeter College is seeking (1) dedicated and experienced Administrative Coordinator WHAT MAKES PERIMETER COLLEGE a GREAT PLACE? · A flexible work environment · Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. · A knowledge-sharing organization that works collaboratively with diverse partners. · Professional development opportunities and mentorship · A rapidly growing center within an academic setting

Requirements

Bachelor’s degree and one year administrative experience; or high school diploma or GED and five years administrative experience; or a combination of education and related experience.

Responsibilities

Serve as liaison to the department chair, associate chair and/or assistant chair on all communications and correspondence and first point of contact for the department's front office function.
Provide administrative support to the department chair(s), department administrator(s), faculty and staff including, but not limited to, answering the telephone; providing referral and navigation assistance to various university offices; copying and filing; retrieving information; preparing agendas, records and minutes; providing accreditation support; serving as drop-off point for packages; maintaining contact list, print fund and swipe card access requests; other administrative duties as designated by the department.
Collect and maintain departmental records (e.g., syllabi, academic dishonesty form, student concerns, reinstatements, end of semester grade reports).
Submit and track transactions to administrative and academic services teams including, but not limited to, Panthermart transactions, PTI agreements, Vendor Invoices and Payments, Faculty Activity Portal, Foundation disbursements, faculty overload forms, etc. Includes providing support to business manager.
Submit payment processing for travel expenses (e.g.,travel/room/meal reservations and accommodations). Provide general guidance to faculty on the travel reimbursement process and may occasionally facilitate arrangements on behalf of department administrators.
Schedule and reserve meeting rooms, audiovisual equipment, and other communications media for all department staff. Coordinate college-wide space reservations with PC Facilities.
Assist in planning departmental, campus and college-wide meetings and special events (e.g., conferences, award ceremonies, testing sites, commencement, Faculty Development Day, Staff Development Day, Bennekin symposium).
Assist with emergency coordination for the department and occasionally participate in emergency preparedness meetings and activities.
Assist with support of the department/office website (e.g., collecting information/content, reviewing pages) and reporting updates and corrections to PR MARCOMM.