Administrative Coordinator

NYU Langone Health • New York, NY

2d

About The Position

The Department of Psychiatry is seeking a full-time Administrative Coordinator to support the Vice Chairs and the Department Administrator with a variety of general administrative duties
and projects.

Requirements

• Bachelor's Degree required with 2 years of relevant experience, or the equivalent combination of education and experience.
• The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills.
• Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office, preferred).
• Ability to multi-task and/or coordinate multiple assignments is required.
• Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills is required.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Responsibilities

• Provides specialized administrative support to the Vice Chairs and to the Department Administrator including but not limited to scheduling meetings and preparing and distributing correspondence and announcements.
• Coordination and submission of annual mentor letters in conjunction with the Vice Chair for Faculty Development and Mentoring.
• Disseminates information to students, residents, post-doctoral fellows, and research staff interested in participating in the Annual Psychiatry Research Day; secures location and catering for the event.
• Ensures Brightspace site content related to wellness, promotions, research and professional development resources and memberships is up to date.
• Sends reminders and tracks annual faculty career development meetings. Supports Vice Chair for Education in tracking Doximity votes and sends reminders to achieve 100% voting participation annually.
• Assists with Departmental Appointments and Promotions Committee activities; prepares agenda and minutes, submits paperwork for new appointments, and packages for promotion and tenure through the Faculty Affairs Management Tool.
• Sends reminders to the faculty and staff regarding required compliance training, flu vaccinations, etc.
• Works with the web team, faculty, and administration on updating Departments website.
• Ensures all faculty profiles are compliant in accordance with institutional guidelines.
• Collects data from varied sources to prepare summaries, create reports and presentations as needed.
• Supports leadership in ad hoc project planning/coordination of special projects.

Benefits

• NYU Grossman School of Medicine provides its staff with far more than just a place to work.
• Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
• At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package.
• Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement.
• The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support.
• Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.
• The benefits and wellness package is designed to allow you to focus on what truly matters.
• Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees