Administrative Coordinator

Gallup • Omaha, NE

10d • $28 - $34 • Onsite

About The Position

You’re here to serve — and you wouldn’t have it any other way!
As an administrative coordinator at Gallup, you’ll orchestrate the behind-the-scenes details that allow our internal partners, subcontractors and guests to do their best work. Your proactive mindset, organizational precision and hospitality-driven approach will ensure our Omaha campus operates seamlessly while leaving a lasting positive impression on everyone who walks through our doors.
From executing project tasks to coordinating exceptional client and guest experiences, you’ll be the steady, dependable presence who anticipates needs, builds efficiencies and keeps work flowing with excellence.
If you’re a service-minded professional who thrives in a fast-paced environment and takes pride in making everything better than you found it, apply today.

Requirements

• Associate degree required; bachelor’s degree preferred
• At least two years of experience in administrative support, office management or operations coordination required
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook required
• Strong attention to detail and commitment to quality required
• A commitment to working on-site at Gallup’s Omaha office three days per week required
• Eligibility to work in the U.S. required; this position is not eligible for employment visa sponsorship

Nice To Haves

• Experience using AI tools to enhance communication, productivity and workflows preferred

Responsibilities

• Manage calendars, submit expense reports, coordinate scheduling for leaders and team members, manage inventory, and complete other administrative requests as needed
• Orchestrate and execute project tasks for internal partners, including updating presentations and documents
• Print, organize and quality-check translations for course materials and ensure timely shipment to participants
• Coordinate client and guest experiences by ordering food, working with caterers and service providers, and ensuring meetings and events are properly set up and cleaned up
• Continuously evaluate and improve workflows, building efficiencies that maximize time, reduce friction and elevate service
• Leave a lasting positive impression on everyone you encounter with your natural warmth and hospitality — on the phone, at Gallup courses and during events

Benefits

• Gallup offers a robust benefits package that includes medical, dental, vision, life and other insurance options; a fully vested 401(k) retirement savings plan with company matching; an employee stock ownership program; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing.
• We also offer an estimated hourly range of $28-$34 for this role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees