Administrative Coordinator (aHEO) - Humanities Action Lab (HAL)-Office of the Dean, School of Arts and Sciences
About The Position
The School of Arts & Sciences at Hunter College, the largest academic unit within the City University of New York (CUNY), is home to over 460 full-time faculty across 26 departments and 10 interdisciplinary programs. Serving more than 15,000 undergraduate and 4,000 graduate students, the school delivers the majority of Hunter's general education curriculum and a wide array of disciplinary and pre-professional degree pathways. Hunter college also serves as a hub for the humanities action lab (HAL), a dynamic, collaborative initiative that brings together a growing nationwide coalition of universities, community organizations, and cultural institutions. Hal partners work collectively to create community-curated public projects that explore and address urgent social justice issues through the lens of history and memory. As the national hub, Hunter College serves as HAL's coordinating center, housing the HAL Hub-a small, dedicated team that facilitates the coalition's work. Reporting to Finance Budget Manager, the Administrative Coordinator supports HAL's national coalition of students, faculty, and community organizers by ensuring smooth operations and logistics for participatory memory projects that address social justice issues. This role is central to maintaining HAL's infrastructure, coordinating exhibits, managing finances, and fostering community engagement.
Requirements
- Bachelor's degree or equivalent experience.
- Strong organizational, communication, and interpersonal skills.
- Proficiency in Microsoft Office and WordPress.
- Ability to manage multiple projects with attention to detail.
- Commitment to HAL's mission and social justice values.
Responsibilities
- Managing day-to-day operations, including purchasing, payments, and payroll.
- Supporting grant proposals and subgrant payments.
- Liaising with college departments (e.g., Provost Office, HR, Finance).
- Overseeing shipping, installation, and maintenance of traveling exhibits.
- Coordinating with local hosts and vendors.
- Identifying and schedule future exhibit hosts.
- Organizing local programming and events.
- Coordinating logistics, documentation, and promotional materials.
- Manage registration, materials, and venue setup.
- Administering and analyzing visitor surveys.
- Supporting data collection and reporting for exhibit impact.
- Coordinate meetings and communications with partners.
- Manage HAL's general email and support virtual meetings.
- Assist with planning and executing workshops and events.
Benefits
- CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.
- We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.
- Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Number of Employees
1,001-5,000 employees
