Administrative Coordinator, CCD OR - Part-Time, Day Shift

UChicago Medicine • Chicago, IL

8d • Onsite

About The Position

Be a part of a world-class academic healthcare system, UChicago Medicine, as an Administrative Coordinator in the Center for Care and Discovery (CCD) OR department. Here, you will play a vital role in ensuring seamless operations within a fast-paced, high-acuity healthcare environment. You will organize and manage the non-clinical operations of the Care Center under the direction of Perioperative Leadership. This role requires strong organizational skills, critical thinking, decision-making ability, and the capacity to communicate effectively across all levels of hospital staff. This position is a 100% onsite opportunity, and you will need to be based in the greater Chicagoland area.

Requirements

• College coursework in Business Administration, Healthcare Administration, or related field
• Minimum 3+ years of administrative or operations experience (healthcare preferred)
• Strong organizational, multitasking, and problem-solving skills
• Ability to thrive in a fast-paced, high-demand healthcare environment
• High level of confidentiality and discretion
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel)

Nice To Haves

• Experience with Epic, Optime, Kronos, SharePoint
• Background in healthcare operations, HR coordination, or payroll processing

Responsibilities

• Manage personnel records, employee data, and confidential HR documentation
• Process employee changes (transfers, onboarding, demographic updates, SARFs)
• Maintain accurate timekeeping, attendance, and payroll records
• Support departmental audits and reporting functions (CQI, compliance, metrics)
• Coordinate and process biweekly payroll, identifying discrepancies and resolving issues
• Track and manage attendance, tardiness, and workforce data
• Assist in budget monitoring and financial tracking within guidelines
• Coordinate mandatory training programs (CPR, TB, licensure, competencies)
• Track and report on compliance metrics and deficiencies
• Schedule and organize in-service training sessions, ensuring readiness of materials and equipment
• Serve as a key liaison between physicians, leadership, and clinical/non-clinical staff
• Coordinate meetings, communications, and departmental updates
• Prepare reports, presentations, meeting minutes, and correspondence
• Foster a culture of service excellence, respect, and adaptability
• Identify workflow challenges and implement process improvements
• Support development of policies and procedures
• Ensure compliance with hospital standards and regulatory requirements
• Participate in staff meetings and operational initiatives

Benefits

• UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position. The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union. Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees