Administrative Coordinator Part Time (24-29 hours/week)

Sandvik • Depew, NY

2d • $30 - $35 • Onsite

About The Position

The Administrative Coordinator role is responsible for supporting the efficient running of the Buffalo Tungsten Inc. site including, but not limited to, facility management support, reception duties, travel & visitor administration/coordination, and procurement for the site. This role ensures smooth administrative processes, efficient office management, and acts as a central point of contact for staff, visitors, and vendors. The Administrative Coordinator fosters a positive workplace environment and helps maintain compliance with established policies and procedures.

Requirements

• High School Diploma or Equivalent required.
• Minimum 3 years’ experience working in a similar role.
• Awareness of basic Health & Safety rules and regulations.
• Must be able to read, write and speak English fluently.

Nice To Haves

• Associate Degree in Business Administration or related field preferred.

Responsibilities

• Office Administration & Reception: greet & manage visitors; answer and direct incoming phone calls; support general office communications; coordinate meetings, conference room bookings, and hospitality needs
• Maintain filing systems, office organization & supplies, and general ordering
• Travel & Meeting Coordination: arrange travel for employees and visitors through approved partners; support scheduling and preparation of on‑site and off‑site meetings, including meal bookings and logistical arrangements
• Purchasing & Financial Administration: create purchase orders, process and approve invoices, and resolve discrepancies; book in received goods and support timely, accurate invoice payments; enter and follow up on accounts payable and receivable transactions
• Management Support: assist managers with recruitment such as screening candidates and scheduling interviews; coordinate new employee onboarding/orientation, workspace setup, compliance/development training, employee payroll & benefits questions and support with benefit open enrollment. Coordinate w/ leadership employee engagement initiatives.
• Facility & Site Management: coordinate customer pickups and supplier deliveries: point of contact for building management & vendors, help coordinate facility maintenance & repairs and cleaning services; admin support for site access. Support ISO audits with documentation and record keeping.
• Other duties as assigned by manager.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED