Administrative Coordinator Part Time (24-29 hours/week)

Sandvik • Depew, NY

15h • $30 - $35 • Onsite

About The Position

Buffalo Tungsten has been a leading manufacturer and global supplier of high purity tungsten powder. We have a strong commitment to quality assurance, competitive pricing, and short lead times. Because of our rigorous quality assurance system, the powders we produce meet the highest standards of purity and consistency. We have over three decades of experience and maintain a sole focus on producing powdered tungsten materials through a hydrogen reduction process. We have supplied customers in over 40 countries throughout the world. In addition to pure tungsten powder, we also produce tungsten carbide powder and tungsten carbide based thermal spray powders. Buffalo Tungsten is part of Sandvik group and organizationally belongs to the Powder Solutions division within the business area Sandvik Machining. Key Performance Areas The Administrative Coordinator role is responsible for supporting the efficient running of the Buffalo Tungsten Inc. s ite including , but not limited to , facility management support, reception duties, t ravel & v isitor administration /coordination, and procurement for the site . This role ensures smooth administrative processes, efficient office management, and acts as a central point of contact for staff, visitors, and vendors . The Administrative Coordinator fosters a positive workplace environment and helps maintain compliance with established policies and procedures.

Requirements

• High School Diploma or Equivalent required.
• Minimum 3 years’ experience working in a similar role.
• Awareness of basic Health & Safety rules and regulations.
• Must be able to read, write and speak English fluently.

Nice To Haves

• Associate Degree in Business Administration or related field preferred.

Responsibilities

• Office Administration & Reception: g reet & manage visitors; a nswer and direct incoming phone calls; support general office communications; c oordinate meetings, conference room bookings, and hospitality needs
• Maintain filing systems, office organization & supplies, and general ordering
• Travel & Meeting Coordination: a rrange travel for employees and visitors through approved partners; s upport scheduling and preparation of on‑site and off‑site meetings, including meal bookings and logistical arrangements
• Purchasing & Financial Administration: c reate purchase orders, process and approve invoices, and resolve discrepancies; b ook in received goods and support timely , accurate invoice payments; e nter and follow up on accounts payable and receivable transactions
• Management Support: a ssist m anagers with recruitment such as screening candidates and scheduling interviews; c oordinate new employee onboarding/orientation, workspace setup, compliance/development training, employee payroll & benefits questions and support with benefit open enrollment. Coordinate w/ leadership employee engagement initiatives.
• Facility & Site Management: c oordinate customer pickups and supplier deliveries: point of contact for building management & vendors, help coordinate facility maintenance & repairs and cleaning services; admin support for site access. Support ISO audits with documentation and record keeping.
• Other duties as assigned by manager.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED