Administrative Coordinator - Radiology

University of Maryland Faculty Physicians • Baltimore, MD

65d

About The Position

This position will be responsible for administrative coordination/support of the Neuroradiology, Vascular Interventional Radiology and Breast Imaging sections. Additionally, this position may support various administrative functions within the section and/or department, such as CME conference coordination, new faculty onboarding and/or travel/reimbursement coordination. This position will also serve as back-up support for IR- Independent Residency and Neuroradiology Fellowship programs; and other duties as assigned.

Requirements

• Bachelor's degree from a four-year university or equivalent combination of education and experience
• Three to five years of administration of a program, preferably in higher education or healthcare setting
• Accurate typing and data entry skills
• Excellent organization and communication (oral and written) skills
• Demonstrated proficiency of Microsoft Office Suite and software used by the department

Responsibilities

• Provides administrative coordination and support for the overall department in various areas, such as CME conferences coordination (inclusive of the travel and reimbursement process for Visiting Professor/Grand Rounds speakers), oversight of visiting trauma rotators, back-up support for one or more residency programs, administrative support for department leadership, faculty and non-ACGME fellows, etc.
• Receives and screens telephone calls and visitors in a friendly courteous, professional manner. Avoids putting callers on hold unnecessarily and returns to holding calls quickly. Takes legible, accurate and complete information. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate. Takes necessary measures to ensure the intended received is notified promptly and provided the necessary information to address the callers' needs. Documents calls and resolutions as appropriate and/or designated to process improvement purposes.
• Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping. Schedules meetings and coordinates meeting space ensuring that supervisor has required materials to meeting. Consistently aware of supervisor's schedule to assist in timeliness
• Assists in preparing and administering department budget by updating accounts, and running periodic reports. Submits all invoices through Doc-Link for payment.
• Acts as intermediary for supervisor, interacting with officials, staff at all levels and the public. Provides information requiring comprehensive knowledge of institutional policies, procedures, and special departmental issues. Anticipates supervisor's course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the supervisor.
• Responsible for the physical environment, consistently insures professional appearance of office. Provides guidance and instruction to other office support staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Number of Employees: 5,001-10,000 employees