Administrative Coordinator

August Mack Environmental, Inc. • Indianapolis, IN

5d

About The Position

Responsible for project coordination of assigned service area(s). Work is performed with direction from all levels of technical staff; under the general supervision of the Administrative Supervisor

Requirements

• Well organized and detail-oriented
• Exhibit strong time management skills
• Strong verbal and written communication skills
• Strong multi-tasking skills
• Learn customized computer programs
• Associate degree in business administration or a similar field
• 0 - 2 years of administrative experience
• Requires strong computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint, Adobe)

Responsibilities

• Project Coordination - coordinate and administer projects including prepare and issue proposals; setup proposals and RFPs, jobs and budgets in our CRM; provide production support; issue final reports; provide invoice support including change orders; and track client specific invoicing requirements and final report submittals.
• Production Support - provide accurate and timely support to technical, marketing, sales, and management personnel in all areas of production including word processing, formatting, proofreading, data entry, editing, copying, and binding company reports, proposals, correspondence, and other technical documents according to company's styles and standards.
• Coordinate with project vendors.
• Prepare subcontractor work orders and purchase orders.
• Ensure all final documents are saved in the network drive.
• Expense Reports – review and approve expense reports for manager approval.
• Provide assistance on special projects, including data entry, research, spreadsheets, charts, tables, and marketing materials.
• Maintain administrative files including but not limited to Professional Services Agreements, billing files, closed job files, vendor files, potential vendor files, etc.
• Make travel arrangements for service area staff.
• Provide backup support to other offices as necessary.
• Other tasks as may be assigned related to the business of August Mack Environmental, Inc.
• Communicate internally to secure work necessary to maintain a billable goal.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees